Hp LaserJet Pro 200 color MFP M276nw User Manual

LASERJET PRO 200 COLOR MFPUser GuideM276

The fax does not respond ... 122The fax has a dedicated phone line ...

The factory-set default for detect dial tone is On for France and Hungary, and Off for all othercountries/regions.1. From the Home screen, touch the S

3. Touch the Advanced Setup menu.4. Scroll to and touch the Redial if No Answer button, and then touch the On button.Set the redial-on-communication-e

Set the default resolution setting1. From the Home screen, touch the Setup button.2. Touch the Fax Setup menu.3. Touch the Advanced Setup menu.4. Tou

NOTE: After the product prints this report, it deletes all billing data.1. From the Home screen, touch the Fax button.2. Touch the Fax Menu button.3.

Configure receive fax settingsSet fax forwardingYou can set your product to forward incoming faxes to another fax number. When the fax arrives atyour

Block or unblock fax numbersIf you do not want to receive faxes from specific people or businesses, you can block as many as 30fax numbers by using th

Type of telephone line Recommended rings-to-answer settingShared line (receiving both fax and voice calls) with only anattached telephoneFive rings or

Use autoreduction for incoming faxesIf the fit-to-page option is turned on, the product automatically reduces long faxes up to 75% to fit theinformati

Set stamp-received faxesThe product prints the sender identification information at the top of each received fax. You can alsostamp the incoming fax w

4. Touch the Polling Receive button.5. Use the keypad to enter the number of the fax machine that you want to poll, and then touch theOK button.The pr

Print with EconoMode ... 139Set the sleep delay ...

Use faxSupported fax programsThe PC fax program that came with the product is the only PC fax program that works with the product.To continue to use a

3. Touch the Fax Service menu.4. Touch the Clear Saved Faxes button.Use fax on a DSL, PBX, or ISDN systemHP products are designed specifically for use

Use fax on a VoIP serviceVoice over internet protocol (VoIP) services are often not compatible with fax machines unless theprovider explicitly states

7. The product scans the first page and thenprompts you to load another page. If thedocument has multiple pages, touch the Yesbutton. Continue this pr

Use speed dials and group-dial entries1. Load the document into the document feeder or onto the scanner glass.2. From the Home screen, touch the Fax b

4. Load the document in the document feeder.5. Click Send Now.Send a fax from a third-party software program, such as Microsoft Word1. Open a document

Send a fax by dialing from a telephone connected to the fax lineOccasionally, you might want to dial a fax number from a telephone that is connected t

1. Load the document into the document feeder. 2. From the Home screen, touch the Fax button. 3. Touch the Fax Menu button. 4. Touch the Send Optio

Print a faxWhen the product receives a fax transmission, it prints the fax (unless the private-receive feature isenabled) and also stores it automatic

Reprint a faxWhen the Allow Fax Reprint feature is on, the product stores received faxes in memory. The producthas about 3.2 MB of storage space, whic

Cleaning ... 157Cyan Cartridge Low ...

4. Touch the Print Private Faxes button.5. Use the keypad to enter the product security password, and then touch the OK button.104 Chapter 6 Fax ENW

Solve fax problemsFax troubleshooting checklist●Several possible fixes are available. After each recommended action, retry faxing to see if theproblem

4. Click the link for your operating system.5. Scroll to the Firmware section of the table.◦If the listed version matches the version on the configura

Fax trace reportA fax T.30 trace report has information that can help resolve fax transmission problems. If you call HPfor help in resolving these pro

Fax error report printingUse the following instructions to print fax logs and reports:Print all fax reportsUse this procedure to print all of the foll

NOTE: With this option, you will have no indication that a fax failed to be transmitted unlessyou print a fax activity log.1. From the Home screen, to

warning message is related to printing and the auto-continue feature is on, the product will attempt toresume printing the job after the warning has a

Control panel message Description Recommended actionFax is busy.Redial pending.The fax line to which you were sending a faxwas busy. The product autom

Control panel message Description Recommended actionFax receive error. An error occurred while trying to receive afax.Ask the sender to resend the fax

Control panel message Description Recommended actionFax Send error. An error occurred while trying to send a fax. Try resending the fax.Try faxing to

Clear jams from the document feeder ... 167Clear jams in the paper input tray ...

Control panel message Description Recommended actionNo dial tone. The product could not detect a dial tone. Check for a dial tone on the phone line by

Control panel message Description Recommended actionNo fax answer.Canceled send.Attempts to redial a fax number failed, or theRedial if No Answer opti

●Receive a recorded error message from the phone company when trying to send a fax●Unable to send a fax when a phone is connected to the productAn err

●Unplug the telephone cord from both the product and the wall, and then replug the cord.●Make sure that you are using the telephone cord that came wit

●Check the phone line by using the Run Fax Test option from the Service menu on the control panel.a. From the Home screen, touch the Setup button.b.

The control panel displays a Ready message with no attempt to send the fax●Check the fax activity log for errors.a. Touch the Fax button, and then tou

Unable to use fax functions from the control panel●The product might be password protected. Use the HP Embedded Web Server, HP Toolboxsoftware, or the

Receive a recorded error message from the phone company when trying tosend a fax●Make sure you dial the fax number correctly, and make sure that the p

The fax does not respondThe fax has a dedicated phone line●Set the Answer Mode option to the Automatic setting from the control panel.a. From the Home

d. Open the Answer Mode menu.e. Select the Fax/Tel setting.A telephone handset is connected to the productSet the Answer Mode option to the Automatic

Check the send-fax resolution setting ... 191Check the image adjustment settings .

The product is connected to a DSL phone service●Check the installation and features. A DSL modem requires a high-pass filter on the phone lineconnecti

The Communication error. message appears●Ask the sender to send the fax again or send at a later time when line conditions have improved.●Unplug the p

●Make sure that the resolution of the sending fax machine is not set to the Photo setting or theSuperfine setting.a. From the Home screen, touch the S

Set the Answer Mode option to the Fax/Tel setting to automatically receive faxes. The Fax/Tel setting automatically detects whether the incoming trans

●Increase the Fax Speed setting.a. Open the Setup Menu menu.b. Open the Fax Setup menu.c. Open the Advanced Setup menu.d. Open the Fax Speed menu.e. S

●Check the toner cartridges and replace if necessary.●Ask the sender to darken the contrast setting on the sending fax machine, and then resend the fa

130 Chapter 6 Fax ENWW

7 Manage and maintain●Use the HP Reconfiguration Utility to change the product connection●Use HP Web Services applications●Configure IP network settin

Use the HP Reconfiguration Utility to change theproduct connectionIf you are already using the product and you wish to change the way it is connected,

Configure IP network settingsView or change network settingsUse the HP Device Toolbox to view or change IP configuration settings.1. Print a configura

The printer driver is not listed in the Print & Fax list ... 209The product name does not appear

3. On the Device Information page, the default product name is in the Device Status field. Youcan change this name to uniquely identify this product.N

HP Device Toolbox (Windows)Use the HP Device Toolbox for Windows to view or change product settings from your computer. Thistool opens the HP Embedded

Tab or section DescriptionSystem tabProvides the ability to configure theproduct from your computer.●Device Information: Provides basic product and co

HP Utility (Mac OS X)Use the HP Utility for Mac OS X to view or change product settings from your computer. This tool opensthe HP Embedded Web Server

HP Web JetadminHP Web Jetadmin is an award-winning, industry-leading tool for efficiently managing a wide variety ofnetworked HP devices, including pr

Economy settingsPrint with EconoModeThis product has an EconoMode option for printing drafts of documents. Using EconoMode can use lesstoner. However,

3. Select the time for the power-down delay.NOTE: The default value is 30 minutes.4. The product automatically wakes from the auto power-down mode whe

Print when a toner cartridge is at estimated end oflifeSupply-related notifications are communicated on the product control panel, Desktop Alerts, sof

prompt and continue printing. The customer can choose to be prompted in 100 pages, 200pages, 300 pages, 400 pages, or never. The default setting is to

Replacement instructionsReplace the toner cartridges1. Open the front door. 2. Pull out the toner cartridge drawer. ENWWReplacement instructions143

xiv ENWW

3. Grasp the handle on the toner cartridge, andthen pull the toner cartridge straight up toremove it. 4. Remove the new toner cartridge from thepackag

6. Remove the plastic shield from the bottom ofthe new toner cartridge. 7. Do not touch the imaging drum on the bottomof the toner cartridge. Fingerpr

9. Pull the tab on the left side of the tonercartridge straight up to completely remove thesealing tape. Discard the sealing tape. 10. Close the toner

Update the firmwareHP offers periodic upgrades to the product firmware. You can load the firmware updates manually, oryou can set the product to autom

148 Chapter 7 Manage and maintain ENWW

8 Solve problems●Problem-solving checklist●Restore the factory-set defaults●Control panel help system●Interpret control panel messages●Paper feeds inc

Problem-solving checklistFollow these steps when trying to solve a problem with the product.●Step 1: Check that the product power is on●Step 2: Check

Step 4: Test copy functionality1. Place the configuration page into the document feeder, and then make a copy. If the paper doesnot feed smoothly thro

Restore the factory-set defaults1. From the Home screen, touch the Setup button.2. Scroll to and touch the Service menu.3. Scroll to and touch the R

Interpret control panel messagesControl panel message typesThe control panel messages indicate the current product status or situations that might req

1 Product introduction●Product views●Print product reports●Printer sharing disclaimerENWW 1

Recommended actionTurn the product off, wait at least 30 seconds, and then turn the product on and wait for it to initialize.If you are using a surge

If the message persists, contact HP support.55.X ErrorDescriptionThe product has experienced an internal error.Recommended actionTurn the product powe

Recommended actionTurn the product power off, wait at least 30 seconds, and then turn the product power on and wait forit to initialize.If you are usi

CleaningDescriptionThe product periodically performs a cleaning procedure to maintain the best print quality.Recommended actionWait for the cleaning p

Device error, press OKDescriptionAn internal error occurred.Recommended actionPress the OK button to resume the job.Door openDescriptionThe product fr

Install <color> cartridgeDescriptionThe toner cartridge is either not installed or not correctly installed in the product.Recommended actionInst

Load Tray 1, <PLAIN> <SIZE> / Cleaning mode, OK to startDescriptionThe product is ready to process the cleaning operation.Recommended acti

Manual Duplex Load Tray 1, Press OKDescriptionThe first side of a manual duplex job has printed, and the page needs to be loaded to process thesecond

Rear door openDescriptionThe product rear door is open.Recommended actionClose the door.Remove shipping lock from <color> cartridgeDescriptionA

Recommended actionCheck the supply level gauges on the control panel, or print a supplies status page to determine whichtoner cartridges are low.Print

Product viewsProduct front view1 Document feeder2Scanner3 Output bin4 Walk-up USB port5 Power button6Input tray7 Jam access door8 Front door9 Color to

Used supplies in useDescriptionYou are using more than one toner cartridge that reached the default low threshold while it wasinstalled in a product.R

Paper feeds incorrectly or becomes jammedThe product does not pick up paperIf the product does not pick up paper from the tray, try these solutions.1.

Clear jamsJam locationsJams can occur in these locations:1 Document feeder2 Output bin3 Rear door4Input trayLoose toner might remain in the product af

Clear jams from the document feeder1. Turn the product off. 2. Open the document feeder cover. 3. Lift the document feeder roller assembly, andgentl

4. Close the document feeder roller assembly,and then close the document feeder cover. 5. Open the scanner lid. If paper is jammedbehind the white pla

1. Pull out the tray, and lift the jam access doorabove the tray. 2. With both hands, grasp the paper, andcarefully pull it free from the product. 3.

Clear jams from the output binCAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.Damage caused by sharp objects

2. With both hands, grasp the paper, andcarefully pull it free from the product.NOTE: If the sheet tears, remove allfragments before continuing. Do no

Improve print qualityCheck the paper type setting (Windows)Check the paper type setting if you are having any of the following problems:●Toner is smea

6. Select a type from the Media-type drop-down list.7. Click the Print button.Check toner cartridge statusIf you determine that you need to replace a

Product back view1 Rear jam-access door2 Power connection3 Fax and telephone ports4 Hi-Speed USB 2.0 port5 Network portSerial number and model number

Print a cleaning page1. From the Home screen, touch the Setup button.2. Touch the Service menu.3. Touch the Cleaning Page button.4. Load plain lette

Section Toner cartridge3Black4Magenta●If dots or streaks appear in only one of the groups, replace the toner cartridge that correlates withthat group.

Check the paper and printing environmentUse paper that meets HP specificationsUse different paper if you are having any of the following problems:●The

Adjust color settings in the printer driverChange the color theme for a print job1. On the File menu in the software program, click Print.2. Click Pro

4. Click the Automatic or Manual setting.●Automatic setting: Select this setting for most color print jobs●Manual setting: Select this setting to adju

HP UPD PCL 5●Recommended for general office printing in Windows environments●Compatible with previous PCL versions and older HP LaserJet products●The

Solve copy quality problemsCheck the scanner glass for dirt and smudgesOver time, specks of debris might collect on the scanner glass and white plasti

Check the paper settings1. From the Home screen, touch the Copy button. 2. Touch the Settings button, and then scroll toand touch the Paper button. 3

3. Touch the name of the setting you want toadjust.●Lightness: Adjusts the lightness/darknesssetting.●Contrast: Adjusts the contrast between thelighte

1. Load the document onto the scanner glass orinto the document feeder. 2. From the Home screen, touch the Copy button. 3. Touch the Settings button,

Control panel layout1 Wireless light: indicates the wireless network is enabled. The light blinks while the product is establishing a connection to th

1. Open the document feeder cover. 2. Use a moist, lint-free cloth to wipe both pickuprollers and the separation pad to remove dirt. 3. Close the doc

Solve scan quality problemsCheck the scanner glass for dirt and smudgesOver time, specks of debris might collect on the scanner glass and white plasti

Check the resolution settingsThe following table describes the recommended resolution and color settings for different types of scanjobs.NOTE: The def

Check the image adjustment settings1. From the Home screen, touch the Copy button. 2. Touch the Settings button, and then scroll toand touch the Imag

Optimize for text or picturesThe following copy-quality settings are available:●Auto Select: Use this setting when you are not concerned about the qua

1. Open the document feeder cover. 2. Use a moist, lint-free cloth to wipe both pickuprollers and the separation pad to remove dirt. 3. Close the doc

Solve fax quality problemsCheck the scanner glass for dirt and smudgesOver time, specks of debris might collect on the scanner glass and white plastic

Check the send-fax resolution settingIf the product was unable to send a fax because the receiving fax machine did not answer or was busy,the product

4. Touch the — or + buttons to adjust the valuefor the setting, and then touch the OK button. 5. Adjust another setting, or touch the back arrowto ret

You should turn off error correction only if you are having trouble sending or receiving a fax, and youare willing to accept the errors in the transmi

NOTE: Depending on the product configuration, the features on the Home screen can vary. Thelayout might also be reversed for some languages.1Web Servi

2. Use a moist, lint-free cloth to wipe both pickuprollers and the separation pad to remove dirt. 3. Close the document feeder cover. Check the Fit-t

Perform a fax diagnostic testFrom the product control panel, you can run a diagnostic test that provides information about theproduct fax settings.1.

The product does not print or it prints slowlyThe product does not printIf the product does not print at all, try the following solutions.1. Make sure

The product prints slowlyIf the product prints, but it seems slow, try the following solutions.1. Make sure the computer meets the minimum specificati

Solve walk-up USB printing problems●The USB Flash Drive menu does not open when you insert the USB accessory●The file does not print from the USB stor

The file that you want to print is not listed in the USB Flash Drivemenu1. You might be trying to print a file type that the USB printing feature does

Solve direct connection problemsIf you have connected the product directly to a computer, check the cable.●Verify that the cable is connected to the c

Solve wired network problemsCheck the following items to verify that the product is communicating with the network. Beforebeginning, print a configura

The computer is unable to communicate with the product1. Test network communication by pinging the network.a. Open a command-line prompt on your compu

Solve wireless network problemsNOTE: This section applies to the HP LaserJet Pro 200 color M276nw MFP model only.Wireless connectivity checklist●Verif

Print product reportsFrom the Reports menu, you can print several informative pages about the product.1. From the Home screen, touch the Setup button

The product does not print, and the computer has a third-partyfirewall installed1. Update the firewall with the most recent update available from the

The wireless network is not functioning1. Make sure that the network cable is not connected.2. To verify if the network has lost communication, try co

Reduce interference on a wireless networkThe following tips can reduce interference in a wireless network:●Keep the wireless devices away from large m

Solve product software problems with WindowsA printer driver for the product is not visible in the Printer folder1. Reinstall the product software.NOT

Windows 7a. Click Start.b. Click Devices and Printers.c. Right-click the product driver icon, and then select Printer properties.d. Click the Ports ta

Solve product software problems with Mac OS X●The printer driver is not listed in the Print & Fax list●The product name does not appear in the pro

A print job was not sent to the product that you wanted1. Open the print queue, and then restart the print job.2. Another product with the same or sim

Remove software (Windows)Windows XP1. Click Start, and then click Programs.2. Click HP, and then click the product name.3. Click Uninstall, and then f

212 Chapter 8 Solve problems ENWW

9 Supplies and accessories●Order parts, accessories, and supplies●HP policy on non-HP supplies●HP anticounterfeit Web siteENWW 213

Printer sharing disclaimerHP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systemsand not of the HP pr

Order parts, accessories, and suppliesHP original toner cartridge and paper www.hp.com/go/suresupplyOrder genuine HP parts or accessorieswww.hp.com/bu

IndexAaccessoriesordering 213, 214AirPrint 49answer mode, setting 88answering machines, connectingfax settings 89anticounterfeit supplies 214applicati

redialing automatically,settings 84tone or pulse settings 84distinctive-ring settings 90document feederjams 167door release, locating 2dots per inch (

HP Scan software (Windows) 70HP Utility for Macfeatures 137opening 137HP Utility, Mac 137HP Web Jetadmin 138HP Web Servicesapplications 132enabling 13

PBXfaxing 95PCL font list 6phone book, faxadding entries 98deleting all entries 80importing 79phonesreceiving faxes from 76, 103phones, downstreamsend

size, copyreducing or enlarging 58sizes, mediaFit to Page setting, faxing 91sleep delaydisabling 139enabling 139small documentscopying 60softwareHP Ut

220 Index ENWW

© 2014 Hewlett-Packard Development Company, L.P.www.hp.com

8 Chapter 1 Product introduction ENWW

2 Paper tray●Supported paper sizes●Supported paper types●Load the paper input trayENWW 9

Supported paper sizesThis product supports a number of paper sizes, and it adapts to various paper.NOTE: To obtain the best print results, select the

Table 2-2 Supported envelopes and postcards (continued)Size DimensionsEnvelope B5 176 x 250 mm (6.7 x 9.8 in)Envelope Monarch 98 x 191 mm (3.9 x 7.5

Supported paper typesPaper typeDimensions1WeightCapacity2Paper orientationPaper, including thefollowing types:●Plain●Letterhead●Color●Preprinted●Prepu

Load the paper input tray1. Pull the tray out of the product. 2. Slide open the paper length and width guides. 3. To load Legal-size paper, extend t

HP LaserJet Pro 200 color MFP M276SeriesUser Guide

4. Place the paper in the tray and make sure thatit is flat at all four corners. Slide the paperlength and width guides so that they areagainst the st

3Print●Supported printer drivers (Windows)●Change print-job settings (Windows)●Change print-job settings (Mac OS X)●Print tasks for Windows●Print task

Supported printer drivers (Windows)Printer drivers provide access to the product features and allow the computer to communicate with theproduct (using

Change print-job settings (Windows)Priority for changing print-job settingsChanges to print settings are prioritized depending on where the changes ar

Change the product configuration settings1. Windows XP, Windows Server 2003, and Windows Server 2008 (using thedefault Start menu view): Click Start,

Change print-job settings (Mac OS X)Priority for changing print-job settingsChanges to print settings are prioritized depending on where the changes a

4. Click the Driver tab.5. Configure the installed options.20 Chapter 3 Print ENWW

Print tasks for WindowsUse a printing shortcut (Windows)1. From the software program, select the Printoption. 2. Select the product, and then click th

3. Click the Printing Shortcuts tab. 4. Select one of the shortcuts, and then click theOK button.NOTE: When you select a shortcut, thecorresponding s

2. Select the product, and then click theProperties or Preferences button. 3. Click the Printing Shortcuts tab. 4. Select an existing shortcut as a b

Copyright and License© 2014 Copyright Hewlett-PackardDevelopment Company, L.P.Reproduction, adaptation, or translationwithout prior written permission

5. Select the print options for the new shortcut.NOTE: You can select the print options onthis tab or on any other tab in the printerdriver. After sel

Print on both sides (duplex) with Windows1. On the File menu in the software program,click Print. 2. Select the product, and then click theProperties

4. Select the Print on both sides (manually)check box. Click the OK button to print thefirst side of the job. 5. Retrieve the printed stack from the o

2. Select the product, and then click theProperties or Preferences button. 3. Click the Finishing tab. ENWWPrint tasks for Windows27

4. Select the number of pages per sheet from thePages per sheet drop-down list. 5. Select the correct Print page borders,Page order, and Orientation o

2. Select the product, and then click theProperties or Preferences button. 3. Click the Finishing tab. 4. In the Orientation area, select the Portrai

Select the paper type (Windows)1. From the software program, select the Printoption. 2. Select the product, and then click theProperties or Preference

5. Select the category of paper types that bestdescribes your paper. 6. Select the option for the type of paper you areusing, and click the OK button.

2. Select the product, and then click theProperties or Preferences button. 3. Click the Paper/Quality tab. 4. Click the Print pages on different pape

Scale a document to fit page size (Windows)1. From the software program, select the Printoption. 2. Select the product, and then click theProperties o

Table of contents1 Product introduction ... 1Pr

Create a booklet (Windows)1. From the software program, select the Printoption. 2. Select the product, and then click theProperties or Preferences but

4. Click the Print on both sides (manually)check box. 5. In the Booklet layout drop-down list, selecta binding option. The Pages per sheetoption autom

Print tasks for Mac OS XUse a printing preset (Mac OS X)1. On the File menu, click the Print option.2. In the Printer menu, select this product.3. In

Print multiple pages on one sheet of paper (Mac OS X)1. On the File menu, click the Print option.2. In the Printer menu, select this product.3. Open t

Print a cover page (Mac OS X)1. On the File menu, click the Print option.2. In the Printer menu, select this product.3. Open the Cover Page menu, and

Additional print tasks (Windows)Cancel a print job (Windows)1. If the print job is currently printing, cancel it by pressing the Cancel button on th

5. Type a name for the custom size and specify the dimensions.●The width is the short edge of the paper.●The length is the long edge of the paper.NOTE

Additional print tasks (Mac OS X)Cancel a print job (Mac OS X)1. If the print job is currently printing, cancel it by pressing the Cancel button on

5. From the Pages menu, select whether to print the watermark on all pages or on the first pageonly.6. From the Text menu, select one of the standard

Color printingUse the HP EasyColor optionIf you are using the HP PCL 6 printer driver for Windows, the HP EasyColor technology automaticallyimproves m

Print multiple pages per sheet with Windows ... 26Select the page orientation (Windows) ...

Change color options (Windows)1. From the software program, select the Printoption. 2. Select the product, and then click theProperties or Preferences

2. Select the product, and then click theProperties or Preferences button. 3. Click the Color tab. 4. Select a color theme from the Color Themesdrop-

Manual color optionsUse manual color options to adjust the Neutral Grays, Halftone, and Edge Control options fortext, graphics, and photographs.Table

●Software programs●Printer drivers●Computer operating systems●Monitors●Video cards and drivers●Operating environment (humidity, for example)Keep these

Use HP ePrint1. To use HP ePrint, you must first enable HP Web Services.a. From the Home screen, touch the Web Services button.b. Touch the Enable We

Use AirPrintDirect printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print directly tothe product from an iPad (iOS 4

Walk-up USB printing1. Insert the USB drive into the USB port on thefront of the product. 2. The USB Flash Drive menu opens. Touch thearrow buttons to

4 Copy●Make a single copy●Make multiple copies●Copy a multiple-page original●Collate a copy job●Copy on both sides (duplex)●Reduce or enlarge a copy●M

Make a single copy1. Load the document onto the scanner glass or into the document feeder.2. From the Home screen, touch the Copy button.3. Touch the

Make multiple copies1. Load the document onto the scanner glass or into the document feeder.2. From the Home screen, touch the Copy button.3. Touch th

Make multiple copies ... 53Copy a multiple-

Copy a multiple-page original1. Insert the originals into the document feeder face-up.2. Adjust the guides until they are snug against the paper.3. Fr

Collate a copy job1. Load the document onto the scanner glass orinto the document feeder. 2. From the Home screen, touch the Copy button. 3. Touch th

Copy on both sides (duplex)1. Load the first page of the document onto thescanner glass or into the document feeder. 2. From the Home screen, touch th

5. Load the next page of the document onto thescanner glass or into the document feeder. 6. From the Home screen, touch the Copy button. 7. Touch the

Reduce or enlarge a copy1. Load the document onto the scanner glass orinto the document feeder. 2. From the Home screen, touch the Copy button. 3. To

Make color or black and white copies1. Load the document onto the scanner glass or into the document feeder.2. From the Home screen, touch the Copy bu

Copy identification cardsUse the ID Copy feature to copy both sides of identification cards, or other small-size documents, ontothe same side of one s

Optimize copy qualityThe following copy-quality settings are available:●Auto Select: Use this setting when you are not concerned about the quality of

Adjust the lightness or darkness for copies1. Load the document onto the scanner glass orinto the document feeder. 2. From the Home screen, touch the

Adjust the copy image1. Load the document onto the scanner glass orinto the document feeder. 2. From the Home screen, touch the Copy button. 3. Touch

Create and edit group-dial entries ... 81Delete group-dial entries ...

Copy in draft modeUsing draft mode can use less toner. However, using draft mode can also reduce print quality.HP does not recommend the full-time use

Set the paper size and type for copying on specialpaper1. From the Home screen, touch the Copy button. 2. Touch the Settings button, and then scroll

Set new default copy settingsYou can save any combination of copy settings as the default settings to use for every job.1. From the Home screen, touch

Restore copy default settingsUse this procedure to restore the factory default copy settings.1. From the Home screen, touch the Copy button. 2. Touch

68 Chapter 4 Copy ENWW

5Scan●Scan by using the HP Scan software (Windows)●Scan by using the HP Scan software (Mac OS X)●Scan to a USB flash drive●Scan to a network folder●Sc

Scan by using the HP Scan software (Windows)1. Double-click the HP Scan icon on the computer desktop.2. Select a scanning shortcut, and adjust the set

Scan to a USB flash drive1. Load the document onto the scanner glass or into the document feeder.2. Insert a USB flash drive into the port on the fron

Scan to a network folderUse the product control panel to scan a file to a folder on the network. The product must be connectedto a network in order to

Scan to emailUse the product control panel to scan a file directly to an email address. The scanned file is sent to theaddress as an email message att

Send a fax from the software ... 98Send a fax by dialing from a telep

Scan by using other softwareThe product is TWAIN-compliant and Windows Imaging Application (WIA)-compliant. The productworks with Windows-based progra

6Fax●Connect fax to a telephone line●Set up fax with a telephone answering machine●Set up fax with an extension phone●Setup for stand-alone fax●Config

Connect fax to a telephone line1.Connect the telephone cable to the line port on the product and to the telephone jack onthe wall. The product is an a

NOTE: The maximum number of characters for the fax header is 25.ENWWSetup for stand-alone fax77

Configure the fax time, date, and headerUse the control panelTo use the control panel to set the date, time, and header, complete the following steps:

Use the phone bookYou can store frequently dialed fax numbers (up to 120 entries) either as individual fax numbers or asgroups of fax numbers.Use the

HP Device Toolbox can import contact information from the following software program phonebooks.●Microsoft Outlook●Lotus Notes●Microsoft Outlook Expre

Create and edit speed-dial entries1. From the Home screen, touch the Fax button. 2. Touch the Fax Menu button. 3. Touch the Phone Book Setup button.

d. Touch the Individual Setup button.e. Touch an unassigned number from the list.f. Use the keypad to enter a name for the entry, and then touch the O

Configure send fax settingsSet special dialing symbols and optionsYou can insert pauses into a fax number that you are dialing. Pauses are often neede