HP Visual Collaboration Desktop User Manual download pdf (Page 12)

Managing Meetings

Joining a meeting as a guest

To accept a meeting invitation as an unregistered guest, do the following:

1. Click the link in the email.

2. Enter your name in the Guest Name field, and then click Join.

3. If you are prompted, install Visual Collaboration Desktop 2.x.

a. Select Install Desktop.

b. Select Run twice.

c. Follow the instructions in the installation wizard.

4. Select the camera, microphone, and speakers to use for the meeting.

NOTE

If you are using a headset, select it instead of microphone and speakers.

5. Select Save.

The meeting begins in the HP Visual Collaboration Desktop. If you are the first participant to enter the

meeting, you will only see yourself.

About guest participants

• Create one meeting link for all guests

• The meeting link grants access to your meeting room only

• Guests do not require user names or passwords

• Guests can join your room before you start the meeting

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HP Visual Collaboration Desktop User Manual Page 12