HP 640 Fax series User Manual

HP 640 Fax seriesUser GuidePart number: CB782-90008Third edition: 09/2007CB782-90008_UG_EN.book Page i Monday, October 8, 2007 6:55 PM

4 Quick startMake a telephone call7. Press  to select Reverse if you want the last page printed first.Printing the copies in reverse order will caus

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 52 HP Fax basicsThis chapter lists the basic

6 HP Fax basicsThe HP 640 FaxThe HP 640 FaxParts of the HP FaxFigure 2-1 Front viewFigure 2-2 Rear view1 Document support2 Paper tray3 Paper tray cove

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 7The HP 640 FaxFigure 2-3 Bottom view1 Connec

8 HP Fax basicsThe HP 640 FaxControl Panel of HP FaxFigure 2-4 Control panel of HP Fax4321876515171091312111614Label Name and Description1 Rcv.Mode/Co

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 9The HP 640 Fax11 Menu: Displays the options

10 HP Fax basicsThe menusThe menusTOOLSClean CartridgeAlign CartridgeView Ink LevelAdjust ScannerSelf TestBASIC FAXSET DATE & TIMEDate FormatDate

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 11Overview of menu optionsOverview of menu op

12 HP Fax basicsOverview of menu optionsMan Fax Rcv Code The Manual Fax Receive Code allows you to start receiving a fax from an extension phone. If y

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 13LoudspeakerADVANCED FAX menuTOOLS menuLouds

© Copyright 2007 Hewlett-Packard Development Company, L.P.The information contained herein is subject to change without notice. No part of the documen

14 HP Fax basicsNavigate the menusNavigate the menusReady modeWhenever the HP Fax is ready for faxing and copying (called Ready mode), it will display

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 15Enter dates, times, text, and telephone num

16 HP Fax basicsEnter dates, times, text, and telephone numbersFor example, to enter ‘Jacque & Baja,Inc.’ follow these steps.Fax header telephone

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 17Speed dialingFor example, to enter ‘+123 45

18 HP Fax basicsSpeed dialing4. Enter the name (up to 20 characters) and press OK.If you do not want a name, just skip this step by pressing OK. TIP:

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 19Paper types and sizesPaper types and sizesT

20 HP Fax basicsDocument types and sizesDocument types and sizesThe following document size is acceptable when you send a fax.• The minimum document s

HP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP FAX BASICSHP Fax basics 21Set document resolution and contrast for a

22 HP Fax basicsAdjust volume•PHOTO is used when faxing images/embedded pictures or other documents containing color or gray shades. When Photo is cho

ADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESAdditional featur

Contents i1 Quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Load paper . . . . . . . . . . . . . . . . .

24 Additional featuresUse Caller IDUse Caller IDMany countries have the Caller ID system that enables the receiver to view the numbers or names of cal

ADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESAdditional featur

26 Additional featuresImage TCRPrint a document1. Press Favorites repeatedly until Print appears and press OK.2. Press  to select to print one or al

ADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESAdditional featur

28 Additional featuresAnswer/receive modeAnswer/receive modeHow the product receives faxes depends on the answer/receive mode you chose when you set u

ADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESADDITIONAL FEATURESAdditional featur

30 Additional featuresAnswer/receive modeCB782-90008_UG_EN.book Page 30 Monday, October 8, 2007 6:55 PM

ADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGAdvanced faxing 31Broadcasting4 Advanced faxi

32 Advanced faxingDelayed faxDelayed faxYou can set your machine to send a fax any time in the next 24 hours. For example, it is usually cheaper to se

ADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGAdvanced faxing 33PollingPollingPolling enabl

ii ContentsBlock junk fax numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Add a junk fax numbe

34 Advanced faxingTo cancel the scheduled jobPolling another fax to receiveYou can dial another fax machine that has a document waiting and request it

ADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGADVANCED FAXINGAdvanced faxing 35Forward faxesForward faxesW

36 Advanced faxingForward faxesCB782-90008_UG_EN.book Page 36 Monday, October 8, 2007 6:55 PM

FEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFeature reference 37Set the dat

38 Feature referenceSet the fax header informationAlarm soundsAlarm sounds include the fax tones and beeps.1. Press Menu repeatedly until SET UP SOUND

FEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFeature reference 39Print repor

40 Feature referenceReprinting faxesReprinting faxesYou may sometimes need to reprint a received fax. Your machine stores the most recently received f

FEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFEATURE REFERENCEFeature reference 41Clearing me

42 Feature referenceRedial a number in memoryRedial a number in memoryThese steps allow you to dial one of the last 10 numbers called that is in memor

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

ContentsContents iiiMaintain the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Clean the p

44 Care and maintenancePrint the self testPrint the self testWhen you want to test if the machine is working correctly, you can check it by printing t

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

46 Care and maintenanceClear jammed documents and paper6. Close the cartridge compartment cover and control panel.7. Press Start/Enter.8. Press 1 for

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

48 Care and maintenanceMaintain the print cartridge4. Reinstall the cartridge and close the cover and panel.If you spend a long time cleaning the cart

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

50 Care and maintenanceClean the document scanner area4. Clean the document feeder rubber piece at the back of the control panel.5. Carefully wipe the

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

52 Care and maintenanceLCD error messagesJob Not Assigned You attempted to cancel a scheduled job but no jobs are scheduled.You attempted to delete, p

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

iv ContentsCB782-90008_UG_EN.book Page iv Monday, October 8, 2007 6:55 PM

54 Care and maintenanceTroubleshootingTroubleshootingYour problem may be listed in “LCD error messages” on page 51. The chart below shows other proble

CARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECARE AND MAINTENANCECare and m

56 Care and maintenanceTroubleshootingPrint quality problemsPaper feeding problemsProblem SolutionLight or blurred characters. Check ink level as desc

SPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATO

58 Specifications and regulatory informationPrint cartridgePrint cartridgeThe HP Fax uses the following print cartridge.Product specificationsThe spec

SPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATO

60 Specifications and regulatory informationA sample of ITU #1 test chart (reduced to 60.5%)A sample of ITU #1 test chart (reduced to 60.5%)CB782-9000

SPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATO

62 Specifications and regulatory informationRegulatory noticesRegulatory noticesThe HP Fax meets product requirements from regulatory agencies in your

SPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATO

QUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQuick start 11 Quick startThis chapter gives you a quick intro

64 Specifications and regulatory informationUse Hewlett-Packard support servicesUse Hewlett-Packard support serviceswww.hp.com/supportIf you are unabl

SPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATORY INFORMATIONSPECIFICATIONS AND REGULATO

66 Specifications and regulatory informationHewlett-Packard LIMITED WARRANTY STATEMENTLocal lawThis Warranty Statement gives the customer specific leg

IndexAAccess Cartridgebutton 44alarm sounds 38align cartridgemenu 13answer ring pattern detection 27answer/receive mode 28arrow buttons 1Auto Jo

document feedernumber of pages 5document jams 46documentsload 2number of pages 2DRPD 27EECM mode 59menu 12entering 15error messages 51EXT. po

mutebutton 8Nnumber keypad 8OOKbutton 9one-touchdialling 18out of ink 13out of paper. See reprinting faxesPpaperloading 1not recommended 19numb

sending confirm 40image TCR 12menu 11sent journal 39set broadcastingmenu 13set delayed faxmenu 13set fax forwardmenu 13set junk fax nomenu 12s

2 Quick startLoad documents to fax or copyLoad documents to fax or copyYou can load up to 10 pages in the document feeder. Load the documents face dow

QUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQuick start 3Receive a faxReceive a fax How faxes are received depends on