HP 1250 Fax User Manual

HP 1250 Fax seriesUser Guide

You can also enter symbols from the keypad when you dial a fax or phone number.When the HP Fax dials the number, it will interpret the symbol and resp

HP Fax 1250 series declaration of conformityUser Guide97Technical information

Chapter 1198HP Fax 1250 seriesTechnical information

IndexSymbols/Numerics10 x 15 cm photo paperspecifications 892-wire phone cord 73, 784-wire phone cord 73, 78AA4 paper, load 37ADSL. See DSLalign print

set up 12, 68settings 31specifications 90test failed 68test setup 33troubleshoot 68voice mail, set up 22, 29volume 12fax problemsfax tones recorded 78

automatically 44block numbers 47forward calls 46manually 44rings to answer 32troubleshoot problems 73recycleHP All-in-One 92print cartridges 92Redial/

102HP Fax 1250 series

AvailablesymbolsDescription Available when entering* Displays an asterisk symbol whenrequired for dialing.Fax header name, speed dialnames, speed dial

2Find more informationYou can access a variety of resources that provide information about setting up andusing the HP Fax.Sources of informationSetup

Chapter 210HP Fax 1250 seriesFind more information

3Finish setting up the HP FaxAfter you have completed the steps in your Setup Guide, refer to this section to helpyou finish setting up the HP Fax. Th

If the HP Fax loses power for more than 72 hours, you might need to reset the dateand time.To set the date and time1. Press Setup.2. Press 5, and then

Set up the HP Fax for faxingBefore you begin setting up the HP Fax for faxing, determine which kind of phonesystem your country/region uses. The instr

need to connect some of your existing office equipment directly to the HP Fax, andyou might also need to change some fax settings before you can fax s

Are you unsure if you use a computer dial-up modem? If you answer Yes to anyof the following questions, you are using a computer dial-up modem:– Do yo

Other equipment/services sharing yourfax lineRecommended faxsetup for parallel-typephone systemsRecommended faxsetup for serial-typephone systems(You

HP Fax 1250 seriesUser Guide

For additional fax setup information, in specific countries/regions, see the FaxConfiguration website listed below.Austriawww.hp.com/at/faxconfigGerma

When the phone rings, the HP Fax will answer automatically after the number of ringsyou set in the Rings to Answer setting. Then it will begin emittin

mail, see the appropriate section in this section for additional setupguidelines.4. Run a fax test.Case C: Set up the HP Fax with a PBX phone system o

Back view of the HP Fax1 Telephone wall jack2 Use the phone cord supplied in the box with the HP Fax to connect to the "1-LINE" portTo set u

Back view of the HP Fax1 Telephone wall jack2 Use the phone cord supplied in the box with the HP Fax to connect to the "1-LINE" port3 Teleph

Case F: Shared voice/fax line with voice mailIf you receive both voice calls and fax calls at the same phone number, and you alsosubscribe to a voice

Since your computer dial-up modem shares the phone line with the HP Fax, you willnot be able to use both your modem and the HP Fax simultaneously. For

Case H: Shared voice/fax line with computer dial-up modemIf you receive both voice calls and fax calls at the same phone number, and you alsohave a co

To set up the HP Fax on the same phone line as a computer with two phone ports1. Remove the white plug from the port labeled 2-EXT on the back of the

Back view of the HP Fax1 Telephone wall jack2 "IN" port on your answering machine3 "OUT" port on your answering machine4 Telephone

© Copyright 2006 Hewlett-PackardDevelopment Company, L.P.The information contained herein issubject to change without notice.Reproduction, adaptation

5. Set the Answer Mode to AnswerMachine.6. Set your answering machine to answer after a low number of rings.7. Change the Rings to Answer setting on t

Back view of the HP Fax1 Telephone wall jack2 "IN" phone port on your computer3 "OUT" phone port on your computer4 Telephone (opti

Note If your answering machine does not let you connect an externalphone, you can purchase and use a parallel splitter (also known as acoupler) to con

Example of a parallel splitter● If your computer has two phone ports, set up the HP Fax as described below.Back view of the HP Fax1 Telephone wall jac

Note If you do not turn off the automatic fax reception setting in yourmodem software, the HP Fax will not be able to receive faxes.6. Set the Answer

Set the number of rings before answeringIf you set the Answer Mode to Fax, FaxTel (handset model only), orAnswerMachine you can specify how many rings

Test your fax setupYou can test your fax setup to check the status of the HP Fax and to make sure it isset up properly for faxing. Perform this test a

Chapter 334HP Fax 1250 seriesFinish setup

4Load originals and load paperYou can load many different types and sizes of paper in the HP Fax, including letter orA4 paper, photo paper, transparen

2. Slide the paper guides inward until they stop at the left and right edges of thepaper.Choose papers for copyingYou can use different types and size

Contents1 HP Fax overview...3The HP Fax at a glance...

● Transparency film other than HP Premium Inkjet Transparency Film orHP Premium Plus Inkjet Transparency Film.● Iron-On Transfers.● Greeting card pape

Do not overload the input tray; make sure the stack of paper fits within the inputtray and is no higher than the top of the paper-width guide.5. Flip

● Do not force paper too far forward in the input tray.● Use paper types that are recommended for the HP Fax.User Guide39Load originals and load paper

Chapter 440HP Fax 1250 seriesLoad originals and load paper

5Use the fax featuresYou can use the HP Fax to send and receive faxes, including color faxes. You can setup speed dial entries to send faxes quickly a

Tip To add a pause in the fax number you are entering, press Redial/Pause, or press the Symbols (*) button repeatedly, until a dash (-)appears on the

To send a fax manually from a phone using the attached handset (handsetmodel only)1. Load your originals print side down and top first in the center o

Speed Dial or a one-touch speed dial button to select the speed dial entrywhere you have your PIN stored.Your fax is sent when the receiving fax machi

Set up backup fax receptionDepending on your preference and security requirements, you can set up the HP Faxto store all the faxes it receives, only t

from memory. You might also want to delete the faxes in memory for securityor privacy purposes.You can reprint one or all of the most recently printed

Copy specifications...90Fax specifications...

4. At the prompt, enter the number of the fax machine that will receive the forwardedfaxes.5. At the prompt, enter a start time and date and a stop ti

To select a number from the caller ID list1. Press Setup.2. Press 3 and then press 6.This selects Basic Fax Setup and then selects Junk Fax Blocker Se

Print reportsYou can set up the HP Fax to print error reports and confirmation reportsautomatically for each fax you send and receive. You can also ma

To set the HP Fax to print fax error reports automatically1. Press Setup.2. Press 1, and then press 3.This selects Print Report and then selects Fax E

6Use the copy featuresThe HP Fax enables you to produce high-quality color and black-and-white copies ona variety of paper types, including transparen

– Enhancements– Set New Defaults2.Press until the appropriate setting appears.3. Do one of the following:– To change more settings, press Copy.This s

7Maintain the HP FaxThe HP Fax requires little maintenance. Sometimes you might want to clean the glassstrip inside the automatic document feeder to e

3. Clean the glass strip with a soft cloth or sponge slightly moistened with anonabrasive glass cleaner.Caution Do not use abrasives, acetone, benzene

3. Clean the white strip with a soft cloth or sponge slightly moistened with a mildsoap and warm water.Wash the strip gently to loosen debris. Do not

Print a self-test reportIf you are experiencing problems with printing, print a self-test report before youreplace the print cartridges. This report p

1HP Fax overviewYou can quickly and easily accomplish tasks such as making a copy or sending a faxfrom the HP Fax. This section describes the HP Fax h

Handle the print cartridgesBefore you replace or clean a print cartridge, you should know the part names andhow to handle the print cartridges.1 Coppe

To replace the print cartridges1. Make sure the HP Fax is on.Caution If the HP Fax is off when you open the print cartridge door toaccess the print ca

1 Copper-colored contacts2 Plastic tape with pink pull tab (must be removed before installing)3 Ink nozzles under tapeCaution Do not touch the copper-

The HP Fax prints a print cartridge alignment sheet.11. Load the print cartridge alignment sheet print side down and top first in the centerof the doc

The HP Fax prints a print cartridge alignment sheet.4. Load the print cartridge alignment sheet print side down and top first in the centerof the docu

The print carriage moves to the far right side of the HP Fax.2. Wait until the print carriage is idle and silent, and then unplug the power cordfrom t

8Order suppliesYou can order HP products, such as recommended types of paper and printcartridges, online from the HP website.● Order paper, or other m

Chapter 864HP Fax 1250 seriesOrder supplies

9Troubleshooting informationThis chapter contains troubleshooting information for the HP Fax. Specific informationis provided for installation and con

● Test the power outlet to make sure it is working. Plug in an appliance thatyou know works, and see if the appliance has power. If not, then there mi

Label Description11 Handset (handset model only)12 Power connection13 2-EXT (phone) and 1-LINE (fax) ports14 Rear door15 Rear door access tabControl p

The display shows the wrong languageSolution You can change the language settings at any time from the SetupMenu. For more information, see Set your l

Cause The contacts on the print cartridge are not touching the contacts in theprint carriage.Solution Remove and then reinsert the print cartridges. V

The "Fax Hardware Test" failedSolution● Turn off the HP Fax by using the On button located on the control panel andthen unplug the power cor

After you resolve any problems found, run the fax test again to make sure itpasses and the HP Fax is ready for faxing.The "Phone Cord Connected t

connected to the port labeled 1-LINE on the back of the HP Fax and theother end to your telephone wall jack, as shown below.1 Telephone wall jack2 Use

end to your telephone wall jack, then connect the other end to the portlabeled 1-LINE on the back of the HP Fax.● If you are using a phone splitter, t

adding them back one at a time and rerunning the test each time, untilyou identify which piece of equipment is causing the problem.– If the Fax Line C

1 Telephone wall jack2 Use the phone cord supplied in the box with the HP Fax to connect to the "1-LINE" portIf the supplied phone cord is n

quality (noise) can cause faxing problems. You can check the sound qualityof the phone line by plugging a phone into the telephone wall jack andlisten

The HP Fax cannot receive faxes, but can send faxesSolution● If you are not using a distinctive ring service, check to make sure that theDistinctive R

Label Name and Description6 Attention light: When blinking, the attention light indicates an error has occurredthat requires your attention.7 Display:

Note Some digital answering machines might not retain therecorded silence at the end of your outgoing message. Play backyour outgoing message to check

Fax tones are recorded on my answering machineSolution● When you have an answering machine on the same phone line you use forfax calls, try connecting

1 Telephone wall jack2 Coupler3 Use the phone cord supplied in the box with the HP Fax to connect to the "1-LINE" portOperational troublesho

Caution Trying to clear a paper jam from the front of the HP Fax candamage the print mechanism. Always access and clear paper jamsthrough the rear doo

separator pad after extensive use, or if you copy handwritten originals or originalsthat are heavy with ink.● If the automatic document feeder does no

4. Use the damp cloth to wipe any residue off the rollers or separator pad.Note If the residue does not come off using distilled water, try usingisopr

10HP warranty and supportThis chapter provides warranty information as well as how to get support from the Internet,access your serial number and serv

Warranty informationA. Extent of limited warranty 1. Hewlett-Packard (HP) warrants to the end-user customer that the HP products specified above w

Get support and other information from the InternetTo find support and warranty information, go to the HP website at www.hp.com/support. Ifprompted, c

To access your serial number and service ID1. Press and hold OK. While holding OK, press 4. This displays the Information Menu.2.Press until Model Nu

● Copy Menu● Fax Menu● Setup MenuCopy MenuThe following options are available when you press the Copy button on the controlpanel.Number of CopiesReduc

Remove the control panel faceplateComplete the following steps once you have removed the print cartridges and unplugged theHP Fax.Caution 1 The HP Fax

If you do not have the original packaging materials, please use other adequate packagingmaterials. Shipping damage caused by improper packaging and/or

11Technical informationThe technical specifications and international regulatory information for the HP Fax are providedin this section.Paper specific

Type SizeTransparency film Letter: 216 x 279 mm (8.5 x 11 inches)A4: 210 x 297 mmPremium photo paper 10 x 15 cm (4 x 6 inches)Letter: 216 x 280 mm (8.

Photo (dpi) Very Fine (dpi) Fine (dpi) Standard (dpi)Black 196 x 203 (8-bitgrayscale)300 x 300 196 x 203 196 x 98Color 200 x 200 200 x 200 200 x 200

Energy consumptionEnergy usage drops significantly while in ENERGY STAR® mode, which saves naturalresources, and saves money without affecting the hig

Regulatory noticesThe HP Fax meets product requirements from regulatory agencies in your country/region.Regulatory model identification numberFor regu

page of transmission, the date and time it is sent and an identification of the business, otherentity, or other individual sending the message and the

This equipment meets the applicable Industry Canada Terminal Equipment TechnicalSpecifications. This is confirmed by the registration number. The abbr

This equipment is designed for DTMF tone dialing and loop disconnect dialing. In the unlikelyevent of problems with loop disconnect dialing, it is rec