Hp Officejet 600 All-in-One Printer User Manual

1-2Make Sure Everything Is in the BoxIf you don’t have a CD-ROM drive Please call the HP OfficeJet Fulfillment Center at 1-888-HPDISKS (1-888-473-4757

7-2Sources of Information and HelpFollow these four steps if you encounter a problem:Review this chapter and the Help system for problem solving infor

7-37. Getting HelpIf you suspect that your HP OfficeJet will have to be returned for repair, be sure to have the following information readily availab

7-4HP FIRST Faxback(24-Hour automated faxback support service)(800) 333-1917Press 1 for faxed tipsor(208) 344-4809Detailed product support information

7-57. Getting HelpUsing the Help SystemWhen you need help just click the Help button on any of the HP OfficeJet dialog boxes, or explore the many topi

7-6Understanding the Messages Displayed on the KeypadThe following messages are listed alphabetically for easy reference. This keypad message:Has this

7-77. Getting HelpClear paper jam, then press START.orClear paper jamOne of the following has happened:• Paper jammed while being fed through the pape

7-8Clear paper/document jam, then power Off/On.One of the following has happened:• A serious print jam has occurred.• You manually moved the print car

7-97. Getting HelpCopy failedThe HP OfficeJet ran out of memory while copying your document.Copy using the HP OfficeJet’s Document Assistant screen on

7-10Fax send failedAn error occurred during faxing.Refer to the Fax History log for the reason the fax failed, then try resending if appropriate. To d

7-117. Getting HelpIf new color cartridge, press 1. If used, press 2.You have just installed a color print cartridge. You are being prompted to specif

1-31. Setting UpPerform each step in sequence:All steps are required!1. Install the TrayThe tray fits securely into the back of the HP OfficeJet near

7-12Insert connectorThe fax/phone line connector has been removed.(This is the connector to which your phone cords are attached. It fits into the back

7-137. Getting HelpLoad doc to sendYou’ve specified that you want to begin sending a group fax, but there’s no document loaded in the document tray.Lo

7-14No fax answeredThere were no answering fax tones at the receiving fax machine.Or the phone cord may not be properly plugged in.Check to make sure

7-157. Getting HelpPress START to re-enter date, or STOP to skip.While the HP OfficeJet was disconnected from your computer, you entered an invalid da

7-16Reconnect to PCYou replaced the original fax/phone line connector with one that’s intended for a different country, then reset the HP OfficeJet’s

7-177. Getting HelpRe-insert color cartridgeThe color print cartridge has either been misinstalled, or it is defective.Most HP OfficeJet functions wil

7-18Replace scanner coverOne of these problems happened with the scanner cover:• You removed the scanner cover from inside the HP OfficeJet and didn’t

7-197. Getting HelpScan failedThe communication between the HP OfficeJet and your computer failed during scanning.Look at your computer screen for any

7-20XX UnassignedThe displayed speed dial code (XX) doesn’t have a fax number stored in it.Choose a speed dial code to which you have already assigned

7-217. Getting HelpAdditional Problem Solving TipsUninstalling the softwareThis is only required if you are upgrading from an older HP OfficeJet or up

1-43. Connect the Printer CableImportant: You must use the enclosed bi-directional parallel cable to attach the HP OfficeJet to your computer. If you

7-22Cleaning the scanner glassIf you are getting streaks or spots on your faxes, copies, or scans, the scanner may need to be cleaned.Important: The s

8. Specifications8. SpecificationsProduct Specifications... 8-2Overall Specifications ...

8-2Product SpecificationsThe specifications that follow are subject to change without notice.Overall SpecificationsDimensionsWith tray installed17.0w

8-38. SpecificationsPrinting Specifications (continued)Paper Sizes*Plain paperU.S. letter = 8.5 x 11 inU.S. legal = 8.5 x 14 inU.S. executive = 7.25 x

8-4Faxing SpecificationsCompatibilityITU Group 3 fax / standard ErrorCorrection Mode (ECM)Transmission Speed6 seconds/page (ITU-T Test Image #1)Modem

8-58. SpecificationsCopying SpecificationsCopy SpeedColor = 3-5 mpp (minutes per page)*Monochrome = 1 mpp* This option is only available using the HP

8-6Ordering InformationTo order the HP supplies and accessories listed below, contact your nearest HP dealer.Obtaining a Material Safety Data Sheet (M

8-78. SpecificationsRegulatory InformationThe following sections describe the product requirements from the Federal Communications Commission (FCC, U.

8-8NOTICE:The FCC hearing aid compatibility rules for telephones are not applicable to this equipment.The Telephone Consumer Protection Act of 1991 ma

8-98. SpecificationsNotice to Users of the Canadian Telephone NetworkThe Industry Canada label identifies certified equipment. This certification mean

1-51. Setting Up5. Insert the Print Cartridges●After you plug in the power, the HP OfficeJet powers up automatically. The display on the keypad will r

8-10Declaration of ConformityAccording to ISO/IEC Guide 22 and EN 45014Manufacturer’s Name:Hewlett-Packard CompanyManufacturer’s Address:16399 West Be

Index - iNumerics300 dpi resolution settingscopying 4-3for faxing 3-9Aaccessories, ordering information 8-6Acquireusing to scan images 5-7adding scann

Index - iicopy and pastescanned images into another document5-4Copy dialog boxcollating 4-8settings 4-5copy failed, warning message 7-9copyingautomati

Index - iiidocumentsadding scanned images 5-4error messages 7-12loading for faxing 3-2loading paper 7-12, 7-13protecting with a scan/copy sleeve 2-3sc

Index - ivGgraphics, scanning 5-3grayscale, printing 6-7greeting cardshow many to load 6-2group dialing, fax numbers 3-15, 3-16group fax failed, warni

Index - vredialing a fax number 3-13resolution settings 3-12Llabelshow many sheets to load 6-2loading 6-3what kind to use 8-3Last Fax report 3-24learn

Index - viindex cards 6-2labels 6-2letterhead 6-3loading 6-2, 6-3error messages 7-12, 7-13for faxing 3-2maximum amounts 6-3selecting for printing 6-2p

Index - viiadvanced settings 6-7from DOS programs 6-7from OfficeJet Manager 6-8from Windows software programs 6-8in color 6-6in grayscale 6-7margins 8

Index - viiiillustration 5-2settings 5-2Scan text for editing (OCR) setting 5-8scan/copy sleeveprotecting documents and photos 2-3scannercleaning 7-22

Index - ixstandard resolution settings, when to usefor copying 4-3for faxing 3-9supplies, ordering 8-6switch boxes 7-2system error 7-19Ttechnical supp

1-6●Remove the black print cartridge from its packaging. Peel off the clear blue tape covering the ink nozzles, then place the black print cartridge i

Index - x

1-71. Setting Up●Load about a 1/2-inch-thick stack of 20-lb paper into the paper supply tray. Make sure the stack of paper fits behind the stack guide

1-8Read these questions: Circle your answers: Do you subscribe to a distinctive ring service through your telephone company on the same phone line to

1-91. Setting UpHow to tell if you have a modemIf you answer “Yes” to any of the following questions, then you have a modem. Do you:●Send/receive faxe

1-10How should you connect?Write down all of your responses to the questions in “What should you connect?” then refer to the appropriate setup case in

1-111. Setting UpDedicated line (Case ACJ)If you connected the HP OfficeJet to a dedicated phone line (no voice calls received) that has no other offi

© Copyright Hewlett-Packard Company 1997All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another lang

1-12Important: If your internal modem’s software is set to automati-cally receive faxes to your computer, turn off that setting; if you don’t, your HP

1-131. Setting Up●After you install the software in Step 8, and answer the Setup Wizard questions for this connection case, here’s how you’ll automati

1-14Shared line with internal modem (Case ADGH)If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that also

1-151. Setting UpShared line with external modem (Case ADGI)If you connected the HP OfficeJet to a shared phone line (receives both voice and fax call

1-16Shared line with answering machine (Case ADEJ)If you connected the HP OfficeJet to a shared phone line (receives both voice and fax calls) that al

1-171. Setting UpShared line with computer voicemail (Case ADFJ)If you connected the HP OfficeJet to a shared phone line (receives both voice and fax

1-18Shared line with internal modem and answering machine (Case ADEH)If you connected the HP OfficeJet to a shared phone line (receives both voice and

1-191. Setting UpShared line with internal modem and computer voicemail (Case ADFH)If you connected the HP OfficeJet to a shared phone line (receives

1-20Shared line with external modem and answering machine (Case ADEI)If you connected the HP OfficeJet to a shared phone line (receives both voice and

1-211. Setting UpShared line with external modem and computer voicemail (Case ADFI)If you connected the HP OfficeJet to a shared phone line (receives

i12Table of ContentsSetting Up the HP OfficeJet... 1-1Make Sure Everything Is in the Box...

1-22Shared line with distinctive ring (Case B)If you connected the HP OfficeJet to a phone line that uses a distinctive ring service through your tele

1-231. Setting Up8. Install the Software - REQUIRED!You must install the software before using your new HP OfficeJet – if you do not, the HP OfficeJet

1-24At the HP OfficeJet Welcome screen, click Install the HP OfficeJet Series 600 software on your PC to begin installing the software. You’ll be aske

1-251. Setting UpReceive a faxTo verify that you can receive faxes properly, call 1-800-44FAXHP to have HP product information faxed to you.If you hav

1-26What’s Next?For a really quick start, try this:●Read through Chapter 2: Quick Tour. This chapter will get you up-and-running quickly, as well as p

2. Quick TourLoading the Paper Supply... 2-2Using a Scan/Copy Sleeve to Protect Your Original ...

2-2Loading the Paper SupplyPull the document tray forward all the way until it snaps into the upright position.Pull up the paper extension at the back

2-32. Quick TourUsing a Scan/Copy Sleeve to Protect Your OriginalSeveral scan/copy sleeves are provided to protect fragile or damaged original documen

2-4Sending FaxesWith the HP OfficeJet, you can fax paper documents or you can send faxes directly from your computer.Faxing paper documentsYou can fax

2-52. Quick TourFrom the Document AssistantLoad your document (up to 20 pages) top down in the document tray with the printed side facing away from yo

ii23Quick Tour (continued)Copying from the keypad...2-7Copying from the Document Assistant ...

2-6Sending a fax directly from your software programWhile your software program is open and your document file is displayed on your computer screen, s

2-72. Quick TourCopyingUse the keypad to copy in black & white only. If you want to make a color copy, use the Document Assistant.Make sure blank

2-8Copying from the Document AssistantLoad your document in the HP OfficeJet’s document tray, then look at your computer screen. Click Copy and the Co

2-92. Quick TourScanningScanning imagesLoad your document (up to 20 pages) top down in the document tray with the printed side facing away from you. I

2-10Scanning text for editing (OCR)Note: Scanning text for editing will only work if OmniPage LE is installed on your computer. For more information o

2-112. Quick TourUsing the Help SystemWhen you need help just click the Help button on any of the HP OfficeJet dialog boxes, or explore the many topic

2-12Other ways to get helpHere are some other ways to get help if you need it: If you need to . . . Look at . . .Make changes to your HP OfficeJet eq

3. Faxing3. FaxingSending a Paper Document ... 3-2Sending from the keypad ...

3-2Sending a Paper DocumentTo fax a paper document, load the document in the document tray, then either dial from the keypad, or select Fax from the D

3-33. FaxingDialing in real timeWith the faxing method described above, dialing begins after you press the Start button. There may be times, however,

iii34Faxing (continued)Changing the information printed atthe top of the faxes you send...3-17Setting Tone or Pulse

3-4Speed dialingOnce you’ve assigned speed dial codes to your fax numbers using the HP OfficeJet Manager software (see “Advanced fax send settings” on

3-53. FaxingSending from the Document AssistantLoad your document top down in the document tray, and with the printed side facing away from you. You c

3-6These related topics are described later in this chapter:●Resolution and Contrast settings are described under “Controlling how your faxed document

3-73. FaxingReceiving Printed FaxesThe HP OfficeJet is factory-set to print received faxes. Before you receive a fax call, be sure to load the paper f

3-8Manually receiving faxesIf you’re set up to receive faxes manually (Auto Answer light on keypad is off), use the following procedure to receive fax

3-93. FaxingNotes:●Your computer must be powered on to receive faxes. If it is turned off, your received faxes will be printed.●If you’re set up to re

3-10The table on the following page describes how to change the resolution for each type of fax. This setting needs to be changed before you begin fax

3-113. FaxingType of fax: Where and how to change the Resolution:Paper fax sent from the HP OfficeJet’s keypadChange the Resolution with the Contrast/

3-12Changing the ContrastChange this setting if you want the faxed document to be lighter or darker than the original document. This setting needs to

3-133. FaxingRedialing a fax numberIf you dialed the fax number from the HP OfficeJet’s keypad, you can press the Redial/Pause button any time to redi

iv56Scanning... 5-1Scanning Your Document As an Image...5-2Sca

3-14Entering a pause during keypad dialingPress the Redial/Pause button to enter a 2-second pause in the middle of your dialing sequence. A dash (-) w

3-153. FaxingAssigning a speed dial code to a group of fax numbersYou can group fax numbers you dial frequently (such as your department members at wo

3-16Faxing to a group of fax numbersChoose from these many methods of faxing to groups.Type of fax sent How to fax to a group of fax numbersPaper fax

3-173. FaxingChanging the information printed at the top of the faxes you sendWhen you first installed the HP OfficeJet software, you were asked to en

3-18Other advanced features for sending faxesThere are many advanced features available in the HP OfficeJet software. The best way to learn about thes

3-193. FaxingAdvanced fax receive settingsPhone Answering: Automatic or ManualWhen Phone Answering is set to Automatic, the HP OfficeJet will automati

3-20Changing the number of rings before answeringWhen Phone Answering is set to Automatic, the HP OfficeJet will automatically answer all calls after

3-213. FaxingUsing Distinctive RingIf you have one phone line that receives both voice and fax calls, you may want to use this feature. The Distinctiv

3-22●In the screen that asks you to enter the phone number of your dedicated fax line, enter the distinctive ring fax number.If you have an answering

3-233. FaxingTo update your fax receive settings in the software:Double-click HP OfficeJet Manager on your Windows desktop.Click HP OfficeJet and sele

v78Getting Help... 7-1Sources of Information and Help...7-

3-24 Viewing lists of all sent and received faxesDouble-click HP OfficeJet Manager, click Fax, and select Fax History.Do any of the following:●Click t

3-253. FaxingAdjusting sound volumesThere are three sound volumes you can adjust: the volume of outgoing fax calls (dial tone, ringing, and fax tones)

3-26Standalone FaxingAfter you install the HP OfficeJet software with the HP OfficeJet connected to the PC, the HP OfficeJet can be disconnected from

4. CopyingCopying from the Keypad... 4-2Controlling how your copies will look ...

4-2Copying from the KeypadCopying from the keypad only supports black and white copying. Also, copying from the keypad is not recommended for large or

4-34. CopyingOptimizing the qualityBefore beginning to copy, change the Resolution setting on the keypad to optimize for words, drawings, or photograp

4-4Darkening and lightening — ContrastBefore beginning to copy, change this setting if you want the copy to be darker or lighter than your original do

4-54. CopyingCopying from the Document AssistantThis copying method is recommended if you want to copy in color or you’re copying a document that requ

4-6Controlling how your copies will lookWhen you make a copy from the Document Assistant, the way it looks is determined by the settings in the Copy d

4-74. CopyingReducing and enlargingWhen you want the copy to be smaller or larger than your original document, change the Reduce/Enlarge setting.Copy

vi

4-8Collating: On or OffThe HP OfficeJet is factory-set with the collating feature turned on.Example when Collating is turned on:●If you make 3 copies

5. ScanningScanning Your Document As an Image ... 5-2Scanning from the Document Assistant...5-2

5-2Scanning Your Document As an ImageScanning from the Document AssistantLoad your document in the document tray with the printed side facing away fro

5-35. ScanningMake any changes you’d like to any of the settings. The sample page in the middle of the dialog box shows how the change in settings wil

5-4Use the tools in the Image Viewer window if you want to modify the scanned image. Be sure to crop out the unwanted areas of your image, including t

5-55. ScanningScan Image ViewerWhen you scan a document as Text, Photo, Graphic, or Other, the HP OfficeJet automatically displays the scanned image i

5-6●If you want to paste the cut area in another part of the image, click the Paste tool in the Edit toolbar or select Paste from the Edit menu. The c

5-75. ScanningScanning from TWAIN-compliant softwareSome software programs use an industry standard called TWAIN to allow images to be acquired direct

5-8Scanning Your Document to Edit the Words (OCR)Scan using the Optical Character Recognition (OCR) method when your original document has words that

5-95. ScanningClick Scan and the Scan Settings dialog box displays.Click the Text and Scan text for editing (OCR) checkboxes.Click Start Scan.Your doc

1. Setting UpMake Sure Everything Is in the Box ... 1-2If you don’t have a CD-ROM drive...

5-10

6. PrintingPaper Types... 6-2Selecting paper types and sizes ...

6-2Paper TypesSelecting paper types and sizesThe HP OfficeJet can print on any of the following paper types. Refer to Chapter 8 for ordering informati

6-36. PrintingLoading plain and special papers● Before loading paper, be sure to pull up the paper extension at the back of the paper tray.● Load pa

6-4Loading multiple envelopes● Pull the document tray forward and remove any paper from the paper supply tray.● Pinch and slide the right paper guid

6-56. PrintingUsing the Print SettingsLocating the print settingsTwo of the ways you can locate the print settings are described below.Note: There are

6-6Using the Setup tab settingsUse the Setup tab to control the print quality, print speed, and ColorSmart print settings. For detailed information ab

6-76. PrintingPrinting in grayscaleIf you want to economize on the use of the color print cartridge, or if you want to print significantly faster, pri

6-8Printing from Your Windows Software ProgramIn your software program, select Print from the File menu. The software program’s Print dialog box displ

7. Getting Help7. Getting HelpSources of Information and Help............ 7-2Using the Help System......