Hp LaserJet M2727 Multifunction Printer series User Manual

HP LaserJet M2727 MFP SeriesUser Guide

Print problems ... 190Copy problems ...

Resolution and color guidelinesThe following table describes the recommended resolution and color settings for different types of scanjobs.Intended us

2. Clean the glass by using a soft cloth or sponge that has been moistened with nonabrasive glasscleaner.CAUTION: Do not use abrasives, acetone, benze

Scan a book1. Lift the lid and place the book on the flatbed scanner with the page that you want to copy at thelower-right corner of the glass.2. Gent

Scan a photo1. Place the photo on the flatbed scanner with the picture-side down and the upper-left corner of thephoto in the lower-right corner of th

92 Chapter 9 Scan ENWW

10 Fax●Fax features●Setup●Change fax settings●Use fax●Solve fax problemsNOTE: Many of the functions that are described in this chapter also can be per

Fax featuresThe product has the following fax features, which are available from the control panel or from the productsoftware.●Fax Setup Wizard for e

SetupInstall and connect the hardwareConnect to a telephone lineThe product is an analog device. HP recommends using the product on a dedicated analog

4. To connect an internal or external modem on a computer, plug one end of a telephone cord intothe product “telephone” port (). Plug the other end of

7. To connect a telephone, plug a telephone cord into the previous device’s “telephone” port. Plugthe other end of the telephone cord into the telepho

Environmental specifications ... 225Acoustic

6. Complete one of the following:●For the 12-hour clock, use the arrow buttons to move past the fourth character. Select 1 fora.m. or 2 for p.m. Press

Key number Characters112 A B C a b c 23 D E F d e f 34 G H I g h i 45 J K L j k l 56 M N O m n o 67 P Q R S p q r s 78 T U V t u v 89 W X Y Z w x y z

Program DescriptionIf a duplicate entry occurs (one from Contacts and one from the PAB with the same name and faxnumber), a single entry will be displ

Manage speed dialsCreate and edit speed dialsSpeed dials 1 through 16 are also associated with their corresponding one-touch keys on the controlpanel.

6. Use the alphanumeric buttons to enter the number of the speed-dial entry you want to delete, andthen press OK.7. Press OK to confirm the deletion.M

Delete an individual from a group-dial entry1. On the control panel, press Setup.2. Use the arrow buttons to select Fax setup, and then press OK.3. Pr

5. Use the arrow buttons to select Product security, and then press OK.6. Use the arrow buttons to select On, and then press OK.Turn on private receiv

Change fax settingsSet the sound-volume settingsControl the volume of the fax sounds from the control panel. You can make changes to the followingsoun

4. Use the arrow buttons to select Dial Prefix, and then press OK.5. Use the arrow buttons to select On or Off, and then press OK.6. If you selected O

4. Use the arrow buttons to select Redial-no answer, and then press OK.5. Use the arrow buttons to select On or Off, and then press OK.Set the redial-

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Set the default resolution setting1. On the control panel, press Setup.2. Use the arrow buttons to select Fax setup, and then press OK.3. Use the arro

NOTE: The pulse-dialing option is not available in all countries/regions.Set billing codesIf the billing codes feature has been turned on, the user wi

Receive fax settingsSet or change number of rings-to-answerWhen the answer mode is set to Automatic, the product rings-to-answer setting determines th

Set the answer modeDepending on the situation, set the product answer mode to Automatic or Manual. The factory-setdefault is Automatic.●Automatic: In

5. Use the arrow buttons to select On or Off, and then press OK.6. If you turn on the fax-forwarding feature, use the alphanumeric buttons to specify

4. Click Fax Tasks.5. Under Fax Receive Mode, select Receive faxes to this computer.Turn off the receive-to-PC setting from the control panelThe recei

Set the default fax reprint settingsThe default fax reprint setting is On. To change this setting from the control panel, complete the followingsteps:

To print a list of numbers that you have blocked or the fax activity log, see Print individual fax reportson page 133.Complete the following steps to

Use faxFax softwareSupported fax programsThe PC fax program that came with the product is the only PC fax program that works with the product.In order

Cancel a pending fax jobUse this procedure to cancel a fax job in the following situations:●The product is waiting to redial after encountering a busy

1 Product basics●Product comparison●Product features●Product walkaround●Supported operating systems●Supported product softwareENWW 1

NOTE: Not all faxes are compatible with DSL services. HP does not guarantee that the product willbe compatible with all DSL service lines or providers

If the fax number you are calling has been assigned to a one-touch key, press that key.-or-If the fax number you are calling has a speed dial or group

3. Adjust the media guides until they are snug against the media.4. Use the alphanumeric buttons on the control panel to dial the number.-or-If the fa

4. If you have more pages to scan, press 1 to select Yes, and then repeat step 3 for each page of thefax job.-or-If you are finished, press 2 to selec

Redial manually1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbedscanner.2. On the control panel, press Redi

After scanning the page, Another page? 1=Yes 2=No appears on the control-panel display.7. If you have more pages to scan, press 1 to select Yes, and t

Send a fax from the softwareThis section contains basic instructions for sending faxes by using the software that came with theproduct. All other soft

5. Select the product under Modem.6. Click Fax.To send a fax by printing to a fax driver, complete the following steps:1. Open the document that you w

Send a fax by dialing from a downstream phone Occasionally, you might want to dial a fax number from a telephone that is connected to the same lineas

8. Enter the fax number, enter the speed dial, or press the one-touch key.NOTE: This feature does not support undefined (ad hoc) groups.9. Press OK or

Product comparisonThe product is available in the following configurations.HP LaserJet M2727nf mfpHP LaserJet M2727nfs mfp●Prints letter-size pages at

CAUTION: If the Reprint faxes setting is set to Off, misprinted or faded faxes cannot be reprinted.Receive faxes when fax tones are audible on the pho

Solve fax problemsFax error messages Alert and warning messages appear temporarily and might require the user to acknowledge themessage by pressing OK

Control panel message Description Recommended actionCheck that you are dialing the correct faxnumber.Check for a dial tone on the phone line bypressin

Control panel message Description Recommended actionTurn off error-correction mode. See Set thefax-error-correction mode on page 135. Askthe sender to

Control panel message Description Recommended actionNo document sent The product did not scan any pages, or it didnot receive any pages from the compu

loses data when power is lost, while short-term RAM loses data about 60 minutes after a power failureoccurs. Flash memory can maintain its data for ye

NOTE: If you selected Fax Activity log and pressed OK, press OK again to select Print lognow. The product exits the menu settings and prints the log.S

1. On the control panel, press Setup.2. Use the arrow buttons to select Reports, and then press OK.3. Use the arrow buttons to select Fax Reports, an

You should change the setting only if you are having trouble sending a fax to or receiving a fax from aparticular device. Decreasing the fax speed mig

Problem Cause SolutionThe product is receiving faxes but is notsending them.If the product is on a digital system, thesystem might be generating a dia

Product featuresPerformance●Prints up to 27 ppm (letter) or 26 ppm (A4).Print quality●1,200 dots per inch (dpi) with Image REt 2400 text and graphics.

Problems receiving faxesUse the table in this section to solve problems that might occur when receiving faxes.NOTE: Use the fax cord that came with th

Problem Cause SolutionThe product is not answering incomingfax calls.A voice-messaging service might beinterfering with the product as it attemptsto a

Performance problemsProblem Cause SolutionFaxes are transmitting or being receivedvery slowly.The fax might be very complex, such asone with many grap

11 Manage and maintain the product●Information pages●HP ToolboxFX●Embedded Web server●Use HP Web Jetadmin software●Security features●Use the convenien

Information pagesInformation pages reside within the product memory. These pages help diagnose and solve problemswith the product.NOTE: If the product

Page description How to print the pageMenu mapShows the control-panel menus and available settings.1. On the product control panel, press Setup.2. Use

HP ToolboxFXHP ToolboxFX is a program that you can use to complete the following tasks:●Check the product status.●Configure the product settings.●View

AlertsThe HP ToolboxFX Alerts tab contains links to the following main pages:●Set up Status Alerts . Set up the product to send you pop-up alerts for

Fax tasksThe following three options are available when receiving a fax:●Print the fax. You can also select an option to have a message appear on your

In addition to numerical digits, the following are valid characters for fax numbers:●(●)●+●-●*●#●R●W●.●,●<space>NOTE: You must click Apply befor

Product walkaroundFront view1 Tray 22 Tray 13 Print-cartridge door latch4 Top (face-down) output bin5 Control panel6 Automatic document feeder (ADF) i

Fax send logThe HP ToolboxFX fax send log lists all recently sent faxes and information about them, including thedate and time sent, job number, fax n

System SettingsThe HP ToolboxFX System Settings tab contains links to the following main pages:●Device Information. View information about the product

Paper handlingUse the HP ToolboxFX paper-handling options to configure the default settings. These are the sameoptions that are available on the produ

System setupUse the HP ToolboxFX system settings options to configure global settings for copy, fax, scan, and print,such as jam recovery and auto-con

PCL 5eUse the PCL 5 options to configure the settings when you are using the PCL5 print personality. Theseare the same options that are available on t

Embedded Web serverThis product is equipped with an embedded Web server (EWS), which provides access to informationabout product and network activitie

Use HP Web Jetadmin softwareHP Web Jetadmin is a Web-based software solution for remotely installing, monitoring, andtroubleshooting network-connected

Use the convenience stapler (HP LaserJet M2727nfs mfponly)Staple documentsActivate the stapling mechanism by inserting media into the convenience stap

Load staplesEach staple cassette holds 1,500 unformed staples.1. Open the stapler door.NOTE: Opening the stapler door disables the stapler.Instruction

Manage suppliesCheck and order suppliesYou can check the supplies status by using the product control panel, printing a supplies status page,or viewin

Interface portsThe product has a 10/100 Base-T (RJ-45) network port, a Hi-Speed USB 2.0 port, and fax ports.2311 Hi-Speed USB 2.0 port2 Network port3

Store suppliesFollow these guidelines for storing print cartridges:●Do not remove the print cartridge from its package until you are ready to use it.C

Redistribute tonerIf faded or light areas appear on the printed page, you might be able to temporarily improve print qualityby redistributing the tone

4. Insert the cartridge into the product until it is firmly in place.5. Close the print-cartridge door.CAUTION: If toner gets on any clothing, wipe it

2. Open the DIMM door.3. Remove the DIMM from the antistatic bag it came in, grasping the DIMM on the top edge.4. With the gold contacts facing upward

5. Close the DIMM door.6. Reconnect all cables and cords, and then use the power switch to turn on the product.7. Print a configuration page, and then

Clean the paper path from the product control panelIf you do not have access to HP ToolboxFX, you can print and use a cleaning page from the productco

4. Lower the green lever assembly and close the ADF cover.NOTE: If you are experiencing jams in the ADF, contact HP. See www.hp.com/support/LJM2727 or

Clean the exteriorUse a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the exterior of the product.Firmware updatesFirmware upda

166 Chapter 11 Manage and maintain the product ENWW

12 Problem solve●Problem-solving checklist●Restore the factory-set defaults●Control-panel messages●Control-panel display problems●Clear jams●Solve ima

Supported operating systemsThe product supports the following operating systems:Full software installation●Windows XP (32-bit and 64-bit)●Windows Vist

Problem-solving checklistFollow these steps when trying to solve a problem with the product.StepnumberVerification step Possible problems Solutions1 I

StepnumberVerification step Possible problems Solutions6 Does the product receive afax?Use another fax machine tosend a fax to the product, ifavailabl

Control-panel messagesThe majority of the control-panel messages are intended to guide the user through typical operation.The control-panel messages i

Control panel message Description Recommended actionCanceled send. Clear document The Cancel button was pressed to cancel thecurrent job while pages w

Control panel message Description Recommended actionFit to Page on flatbed only The copy reduce/enlarge feature (called "Fitto Page") applie

Control panel message Description Recommended actionNon-HP supply Installed A new supply has been installed that is notmade by HP. This message is app

Critical error messagesCritical error messages can indicate some kind of failure. Turning off and then turning on the powermight fix the problem. If a

Control panel message Description Recommended action79 Error Turn off then on The product has experienced an internalfirmware error.Turn off the power

Control-panel display problemsCAUTION: Static electricity can cause unexpected black lines or dots to appear on the product control-panel display. Do

Where to look for jamsJams can occur in these locations:●In the automatic document feeder (ADF)●In input areas●In the automatic duplexer●In output are

Express installation (USB or network)The following software is included with an Express installation:●PCL 6 printer driver●HP LaserJet Scan program an

2. Remove the jam cleanout part. Using both hands, lift up on the two handles until the part unsnaps.Rotate and lift out the cleanout part and set it

6. When the media is free, gently pull it out in the direction shown.7. Close the lid to the flatbed scanner.8. Lower the green lever.9. Reinstall the

10. Close the ADF lid.Clear jams from the input-tray areasCAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.Da

4. With both hands, grasp the side of the media that is most visible (this includes the middle), andcarefully pull it free from the product.5. Close t

8. If no media is visible, open the print-cartridge door, remove the print cartridge, and rotate the uppermedia guide. Carefully pull the media up and

Clear jams from the duplexerCAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.Damage caused by sharp objects w

5. With both hands, grasp the side of the media that is most visible (this includes the middle), andcarefully pull it free from the product.NOTE: If y

9. With both hands, grasp the side of the media that is most visible (this includes the middle), andcarefully pull it free from the product.10. Close

Rear (face-up) output binCAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.Damage caused by sharp objects will

Clear jams from the print-cartridge areaCAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.Damage caused by sha

8 Chapter 1 Product basics ENWW

Clear jams from the convenience stapler (HP LaserJet M2727nfs mfp only)To reduce the risk of staple jams, make sure that you staple 20 or fewer pages

5. Close the stapler door, and then turn on the product.6. Insert media to test the convenience stapler. Repeat steps 1 through 6 if necessary.Avoid r

Solve image-quality problemsPrint problemsPrint quality problemsOccasionally, you might encounter problems with print quality. The information in the

Problem Cause SolutionVertical streaks or bands appearon the page.AAAAABBBBBCCCCCaaaaacccccbbbbbThe print cartridge might be defective. If youare usin

Problem Cause SolutionThe toner smears easily whentouched.The product is not set to print on the type ofmedia on which you want to print.In the printe

Problem Cause SolutionThe printed page is curled orwavy.The product is not set to print on the type ofmedia on which you want to print.In the printer

Problem Cause SolutionToner appears around the printedcharacters.The media might be loaded incorrectly. Turn over the stack of paper in the tray.If la

Solve print-media problemsThe following problems with media cause print-quality deviations, jamming, or even damage to theproduct.Problem Cause Soluti

Problem Cause SolutionThe product does not pullmedia from the media inputtray.The product might be in manual feed mode.●If Manual feed appears on the

Problem Cause SolutionPages did not print. The product might not be pulling mediacorrectly.See Media-handling problems on page 194.The media might be

2 Control panel●Control-panel walkaround●Control-panel menusENWW 9

Image problemsProblem Cause SolutionImages are missing or faded. The print-cartridge might be defective. Replace the print cartridge. See Printcartrid

Media-handling problemsProblem Cause SolutionPoor print quality or toneradhesionThe paper is too moist, too rough, too heavyor too smooth, or it is em

Performance problemsProblem Cause SolutionNo copy came out. The input tray might be empty. Load media in the product. See Load paperand print media on

Scan problemsSolve scanned-image problemsProblem Cause SolutionThe scanned image is of poorquality.The original might be a second-generationphoto or p

Problem Cause SolutionPart of the image did not scan. The original might have been loadedincorrectly.Use the media guides when you load theoriginals i

Scan-quality problemsPrevent scan-quality problemsThe following are a few simple steps you can take to improve copy and scan quality.●Use the flatbed

Optimize and improve image qualityPrint-quality checklistGeneral print-quality problems can be solved by using the following checklist:1. Make sure th

Change print-quality settings for all future jobsNOTE: For Macintosh instructions, see Change printer-driver settings for Macintosh on page 28.For Win

Solve convenience stapler problemsThe convenience stapler is designed to be free of staple jams. To reduce the risk of staple jams, makesure that you

Resolve communication problems with the networkCheck the following items to verify that the product is communicating with the network. This informatio

Control-panel walkaround5132 405060708Shift1 Fax controls. Use the fax controls to change commonly used fax settings.2 Alphanumeric buttons. Use the a

Solve software problemsSolve common Windows problems Error message:"General Protection FaultException OE""Spool32""Illegal Op

The product name, IP address, or “Rendezvous” or “Bonjour” host name does not appear in the printer list box in the Printer SetupUtility.CauseSolution

When connected with a USB cable, the product does not appear in the Macintosh Printer Setup Utility after the driver is selected.Cause SolutionThis pr

Issue Cause SolutionLimit Check Error Print job is too complex. You may need to print your job at600 dots per inch, reduce the complexityof the page,

212 Chapter 12 Problem solve ENWW

A Accessories and ordering information●To order supplies in the U.S., go to www.hp.com/sbso/product/supplies.●To order supplies worldwide, go to www.h

SuppliesProduct name Description Part numberBlack print cartridge Average yield for the standard printcartridge is approximately 3,000 pages.Average y

User-replaceable partsProduct name Description Part numberSeparation pad and pickup rollers Replace when the product is picking upmultiple sheets or n

216 Appendix A Accessories and ordering information ENWW

B Service and supportHewlett-Packard limited warranty statementHP PRODUCT DURATION OF LIMITED WARRANTYHP LaserJet M2727nf and M2727nfs One-year limite

Control-panel menusUse the control-panel menusTo gain access to the control-panel menus, use the following steps.1. Press Setup.2. Use the arrow butto

(INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OROTHERWISE. Some countries/regions, states or provinces do not all

Print cartridge limited warranty statementThis HP product is warranted to be free from defects in materials and workmanship.This warranty does not app

HP Customer CareOnline ServicesFor 24-hour access to updated HP device-specific software, product information, and supportinformation through an Inter

HP ToolboxFXTo check the device status and settings and view troubleshooting information and online documentation,use the HP ToolboxFX. You must have

To repack the device1. Remove and retain any DIMMs cards that you have purchased and installed in the device. Do notremove the DIMM that came with the

C SpecificationsThis section contains the following information about the product:●Physical specifications●Electrical specifications●Power consumption

Physical specificationsTable C-1 Physical specificationsProduct Height Depth Width WeightHP LaserJet M2727nf 690 mm (27.2 inches) 650 mm (25.6 inches

Environmental specificationsTable C-4 Environmental specifications1 Recommended Operating StorageTemperature 15° to 32.5° C(59° to 90.5° F)15° to 32.

226 Appendix C Specifications ENWW

D Regulatory informationThis section contains the following regulatory information:●FCC compliance●Environmental product stewardship program●Telephone

Menu item DescriptionReprint last Reprints the faxes that are stored in the product memory.Polling receive Allows the product to call another fax mach

FCC complianceThis equipment has been tested and found to comply with the limits for a Class B digital device, pursuantto Part 15 of the FCC rules. Th

Environmental product stewardship programProtecting the environmentHewlett-Packard Company is committed to providing quality products in an environmen

Return and recycling instructionsUnited States and Puerto RicoThe enclosed label in the HP LaserJet toner cartridge box is for the return and recyclin

HP LaserJet M2727Type Carbon monofluoride lithiumWeight 0.8 gLocation On formatter boardUser-removable NoFor recycling information, you can go to www.

For more informationTo obtain information about these environmental topics:●Product environmental profile sheet for this and many related HP products●

Telephone Consumer Protection Act (United States)The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computeror ot

EU statement for telecom operationThis product is intended to be connected to the analog Public Switched Telecommunication Networks(PSTN) of European

Declaration of conformityDeclaration of Conformityaccording to ISO/IEC 17050-1 and EN 17050-1Manufacturer's Name: Hewlett-Packard Company D

Safety statementsLaser safetyThe Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration hasimplemented regulations

Laser statement for FinlandLuokan 1 laserlaiteKlass 1 Laser ApparatHP LaserJet M2727nf, M2727nfs, laserkirjoitin on käyttäjän kannalta turvallinen luo

Menu item Sub-menu item DescriptionOffDef. Multi-page OnOffSets the default multi-page flatbed copy option.Restore defaults Sets all customized copy

O:󱥐表示在此部件所用的所有同 材料中，󲧽所含的此有毒或有害物 均低于 SJ/T11363-2006 的限制要求。X:󱥐表示在此部件所用的所有同 材料中，󱚢󲧽至少一 所含的此有毒或有害物 高于 SJ/T11363-2006 的限制要求。NOTE: 引用的“󱂄保使用期限”是根据在正常温度和湿度条件下

GlossaryADF Automatic document feeder. The ADF is used to automatically feed originals into the product for copying,scanning, or faxing.browser Short

file format The way the contents of a file are structured by a program or group of programs.grayscale Shades of gray that represent light and dark por

URL Uniform resource locator, the global address of documents and resources on the Internet. The first part ofthe address indicates what protocol to u

242 Glossary ENWW

IndexAaccessibility features 3accessoriespart numbers 214acoustic emissions 225activity log, faxtroubleshooting 140ad hoc groups, sending faxesto 121a

settings 23, 28supplies status, checkingfrom 157control-paneltroubleshooting displayproblems 176convenience staplerjams, clearing 188specifications 3

EPS files, troubleshooting 209error messagescontrol panel 170critical 174error messages, fax 129error report, faxprinting 134error-correction setting,

Print Settings tab 151Status tab 144supplies status, checkingfrom 157System Settings tab 149HP Web Jetadmin 25, 154HP-Authorized Dealers 220HP-UX so

first page 32, 59HP ToolboxFX settings 150jams 176orientation, setting 61pages per sheet 33pages per sheet, Windows 64printing on special media 58sel

Menu Item Sub-menu item Sub-menu item DescriptionSupplies status Prints the print-cartridge status. Includes the followinginformation:●Estimated p

trays 214user-replaceable parts 215parts, user-replaceable 215password protection 103pauses, inserting 100PCL driversoperating systemssupported 7peer-

recyclingHP printing supplies returns andenvironmental program 230recycling supplies 158redialmanually 122redialingautomatically, settings 106redistri

sizes, mediaFit to Page setting, faxing 113skewed pages 193, 195slow speed, troubleshootingfaxing 140scanning 202smeared toner,troubleshooting 191sof

locating 4part number 214trayscapacity 54copying, changingselection 51default media size 51double-sided printing 34double-sided printing,Windows 63fee

252 Index ENWW

www.hp.com*CB532-90949**CB532-90949*CB532-90949© 2007 Hewlett-Packard Development Company, L.P.

Menu Item Sub-menu item Sub-menu item DescriptionFax Send setup Def. Resolution FineSuperfinePhotoStandardSets the resolution for sent documents. High

Menu Item Sub-menu item Sub-menu item DescriptionFax Recv. setup Answer mode AutomaticTAMFax/TelManualSets the type of answer mode. The following opti

Menu Item Sub-menu item Sub-menu item Description Block faxes Add entryDelete entryClear allModifies the blocked fax list. The blocked fax list can c

HP LaserJet M2727 mfpUser Guide

Menu Item Sub-menu item Sub-menu item DescriptionPaper setup Def. paper size LetterA4LegalSets the size for printing internal reports or any print job

Table 2-7 Service menuMenu item Sub-menu item DescriptionPrint T.30 trace NeverIf errorAt end of callNowPrints or schedules a report that is used to

Menu item Sub-menu item DescriptionOffNetwork services IPv4IPv6Sets whether the product will use either IPv4 or IPv6 protocol.Show IP Address YesNoSet

3 Software for Windows●Supported operating systems for Windows●Supported printer drivers for Windows●Select the correct printer driver for Windows●Pri

Supported operating systems for WindowsThe product supports the following Windows operating systems:Full software installation●Windows XP (32-bit and

Priority for print settingsChanges to print settings are prioritized depending on where the changes are made:NOTE: The names of commands and dialog bo

Software installation types for WindowsThe following software installation types are available:●Recommended. Installs the full software solution.●Expr

Supported utilities for WindowsHP ToolboxFXThe HP ToolboxFX is a program that you can use for the following tasks:●Checking the device status●Checking

●HP Customer Participation Program●HP UpdateSoftware for other operating systemsOS SoftwareUNIX For HP-UX and Solaris networks, go to www.hp.com/suppo

4 Use the product with Macintosh●Software for Macintosh●Use features in the Macintosh printer driver●Scan from the product and HP Director (Macintosh)

Copyright and License© 2007 Copyright Hewlett-PackardDevelopment Company, L.P.Reproduction, adaptation, or translationwithout prior written permission

Software for MacintoshSupported operating systems for MacintoshThe device supports the following Macintosh operating systems:●Mac OS X v10.3, v10.4 an

To change the settings for all printjobs until the software program isclosedTo change the default settings for allprint jobsTo change the device confi

6. Click Add Printer.7. Select Rendezvous or Bonjour as the connection type.NOTE: Depending on product configuration, Appletalk or IP Printing might a

NOTE: You do not have to have Internet access to open and use Macintosh Configure Device.View Macintosh Configure Device when the product is directly

Use features in the Macintosh printer driverPrintCreate and use printing presets in MacintoshUse printing presets to save the current printer driver s

Use watermarksA watermark is a notice, such as “Confidential,” that is printed in the background of each page of adocument.1. On the File menu, click

Print on both sides of the page (duplex printing)Use automatic duplex printing1. Insert enough paper into one of the trays to accommodate the print jo

Scan from the product and HP Director (Macintosh)For more information about tasks and settings described in this section, see the HP Director online H

Fax a document from a Macintosh computer1. In the software program, on the File menu, select Print.2. Click PDF, and then select Fax PDF.3. Enter a fa

5 Connectivity●Connect the product directly to a computer with USB●Printer sharing disclaimer●Supported network operating systems●Supported network pr

Table of contents1 Product basicsProduct comparison ...

Connect the product directly to a computer with USBNOTE: Do not connect the USB cable from the product to the computer until the installer prompts you

Supported network protocolsThe product supports the TCP/IP network protocol. It is the most widely used and accepted networkingprotocol. Many networki

Install the product on a networkIn this configuration, the product is connected directly to the network and can be configured to allow allcomputers on

Configure the network productView settingsNetwork configuration pageThe network configuration page lists the current settings and properties of the pr

NOTE: Changing the network configuration might require you to change the browser URL before youcan communicate with the product again. The product wil

4. Use the arrow buttons to select one of the following settings.●Automatic●10T Full●10T Half●100TX Full●100TX HalfNOTE: The setting must match with t

44 Chapter 5 Connectivity ENWW

6 Paper and print media●Understand paper and print media use●Supported paper and print media sizes●Special paper or print media guidelines●Load paper

Understand paper and print media useThis product supports a variety of paper and other print media in accordance with the guidelines in thisuser guide

Supported paper and print media sizesThis product supports a number of paper sizes, and it adapts to various media.NOTE: To obtain best print results,

4 Use the product with MacintoshSoftware for Macintosh ...

Size Dimensions Tray 1 Trays 2 and 3Envelope DL 110 x 220 mm (4.33 x 8.66 inches) Not supported.Envelope C5 162 x 229 mm (6.93 x 9.84 inches) Not supp

Media type Do Do notit is HP paper that has beenapproved for use in this product.Glossy or coated paper●Use only glossy or coated paperthat is approve

Tray 2 or 3Tray 2 and optional tray 3 hold up to 250 pages of 75 g/m2 (20 lb) paper, or fewer pages of heaviermedia (25 mm (0.9 in) or less stack heig

Configure traysWhen using one of the trays for specific size of paper, you can set the default size for the tray inHP ToolboxFX or from the control pa

52 Chapter 6 Paper and print media ENWW

7Print tasksThis section provides information about common printing tasks.●Change the print driver to match the media type and size●Get help for any p

Change the print driver to match the media type and sizeSelecting media by type and size results in significantly better print quality for heavy paper

Type is Media specifications Tray 1 capacity1Tray 2 and optional tray 3capacity2Mid weight95 g/m2 (25 lb) to 110 g/m2 (29lb)Up to 10 sheets Up to 200

Cancel a print jobIf the print job is currently printing, cancel it by pressing Cancel on the product control panel.NOTE: Pressing Cancel clears the j

Create bookletsYou can copy two pages on one sheet of paper so you can fold the pages in the center to form a booklet.The device arranges the pages in

Change print-quality settings ... 57Change

Print on special mediaMake sure that the paper or print media that you are using meets HP specifications. Generally, smootherpaper provides better res

Use different paper and print coversFollow these instructions for printing a first page that is different from other pages in the print job.1. On the

Resize documentsUse the document resizing options to scale a document to a percentage of its normal size. You can alsochoose to print a document on a

3. On the Paper/Quality tab, select the type from the Paper Type drop-down list.4. Click OK.Set the print orientation1. On the File menu in the softwa

Create and use printing shortcuts in WindowsUse printing shortcuts to save the current driver settings for reuse. Shortcuts are available on mostprint

Print on both sides of the paper (duplex printing)Use automatic duplex printing1. Insert enough paper into one of the trays to accommodate the print j

Print multiple pages on one sheet of paper in WindowsYou can print more than one page on a single sheet of paper.1. On the File menu in the software p

Economy settingsEconoModeThe EconoMode setting in the product printer driver conserves toner. For instructions about using theEconoMode setting, see S

66 Chapter 7 Print tasks ENWW

8 Copy●Load originals●Use copy●Copy settings●Copy a book●Copy photos●Copy mixed-size originals●Duplex (two-sided) copy jobsENWW 67

9 ScanLoad originals for scanning ... 82

Load originalsAutomatic document feeder (ADF)NOTE: The ADF capacity is up to 50 sheets of 80 g/m2 or 20 lb media.CAUTION: To prevent damage to the pro

3. Place the original document face-down on the flatbed scanner with the upper-left corner of thedocument at the corner indicated by the icon on the s

Cancel a copy jobTo cancel a copy job, press Cancel on the product control panel. If more than one process is running,pressing Cancel clears the proce

●Lgl > A4=83%●A4 > Ltr=94%●Ltr > A4=97%●Full Page=91%●Fit to page●2 pages/sheet●4 pages/sheet●Custom: 25-400%NOTE: When using the Fit to page

NOTE: The factory-set default for automatic copy collation is On.The Collate LED on the control panel is on when collation is on.Copy settingsCopy qua

2. Clean the glass by using a soft, lint-free cloth or sponge that has been moistened with nonabrasiveglass cleaner.CAUTION: Do not use abrasives, ace

3. Use the arrow buttons button to select Def. Light/dark, and then press OK.4. Use the arrow buttons button to adjust the setting. Move the slider to

●Labels●Letterhead●Envelope●Preprinted●Prepunched●Colored●Bond●Recycled●Mid weight●Extra heavy●RoughChange the media size and type for the current job

Restore the copy-settings defaultsUse the control panel to restore the copy settings to the factory-set default values.1. On the product control panel

NOTE: Photographs should be copied from the product flatbed scanner, not from the automaticdocument feeder (ADF).1. Lift the lid and place the photo o

HP ToolboxFX ... 144Vie

Copy mixed-size originalsUse the flatbed scanner when making copies of mixed-size originals. Do not use the ADF.Duplex (two-sided) copy jobsCopy two-s

Change the default 2-Sided setting1. On the product control panel, press Setup.2. Use the arrow buttons to select Copy setup, and then press OK.3. Use

80 Chapter 8 Copy ENWW

9Scan●Load originals for scanning●Use scan●Scan settings●Scan a book●Scan a photoENWW 81

Load originals for scanningAutomatic document feeder (ADF)NOTE: The ADF capacity is up to 50 sheets of 80 g/m2 or 20 lb media.CAUTION: To prevent dama

3. Place the original document face-down on the flatbed scanner with the upper-left corner of thedocument at the corner indicated by the icon on the s

Scan from the productNOTE: In order to use the Scan To button, you must have performed the recommended installation,and the button must have destinati

ReadirisThe Readiris OCR program is included on a separate CD-ROM that shipped with the product. To usethe Readiris program, install it from the appro

5. Select the quality and click Next.6. Verify the selections, and then click Save.Delete destinations1. From the Set up the <Scan To> list for

Scan settingsScan file formatThe file format of a scanned document or photo depends on the scan type as well as the object beingscanned.●Scanning a do