HP 6800 Series User Manual

1 HP Deskjet 6800 series printerTo find an answer to a question, click the appropriate topic below:• Notices• Special features• Getting started• Conn

1. Paper-width guide2. Paper-length guideOut trayPrinted pages are deposited in the Out tray.1. Out tray2. Photo/envelope feederUse the photo/envelope

Follow these steps to select a specific paper type:1. Open the Print dialog box.2. Select the Paper Type/Quality panel.3. In the Paper Type drop-down

3. Select one of the following options from the Print Quality drop-down list:• FastDraft: Prints at the fastest printing speed.• Fast normal: Prints m

2. In the Scaling (%) box, type the percentage by which you want to shrink orenlarge the document.• Type a number from 25 to 99 to reduce a document i

3. In the Paper Source drop-down list, click one of the following options:• Upper tray: prints from the In tray.• Lower tray: prints from the 250-Shee

1. Open the file that you want to print.2. Open the Page Setup dialog box.3. Click the appropriate borderless paper size in the Paper Size list.4. Cli

9 Printer software• Print settings• Page Setup dialog box• Print dialog box• Managing the printer• Viewing and changing the status of a print job• Pr

You can use the Page Setup dialog box to do the following tasks:• Set the paper size for a document.• Resize a document.• Specify the document orienta

Use the menu and buttons for these functions:1. Panel Menu: Toggles between print setting panels and an application-specificpanel.2. Default: Select o

4. Close the Chooser.Setting the printer as your default printerSetting the printer as your computer's default printer will automatically route a

9.5 Viewing and changing the status of a print jobWhen printing a document with background printing, use the Print Status dialog boxto see the status

1. Out-tray extension2. Out-tray extension stopDo not unfold the Out-tray extension stop when printing on legal paper.After the print job is complete,

9.6 Printing from the computer desktopDesktop printing is useful when you want to print a number of documents at thesame time or print a document tha

10 Maintenance• Installing print cartridges• Aligning print cartridges• Calibrating color• Automatically cleaning print cartridges• Manually cleaning

1. Selection number labelInk back-up modeThe printer can operate with only one print cartridge installed. For more information,see the ink back-up mod

6. Remove the replacement print cartridge from its packaging and carefullyremove the pink, plastic tape.1. Remove the pink tape onlyCaution: Do not to

Note: After you insert the print cartridge, verify that the copper contacts ofthe print cartridge touch the back of the print cartridge cradle.8. Pu

10.2 Aligning print cartridgesThe printer automatically aligns the print cartridges after a new print cartridge isinstalled. You can also align the p

10.5 Manually cleaning the print cartridgesIf the printer is used in a dusty environment, a small amount of debris canaccumulate on the print cartrid

Caution: Do not touch the print cartridge ink nozzles. Touching the inknozzles will result in clogs, ink failure, and bad electrical connections.1. Cl

Surface RemedySkin Wash the area with an abrasive soap.White fabric Wash the fabric in cold water and use chlorine bleach.Color fabric Wash the fabric

Removing the print cartridge from the print cartridge protectorPress down and back on the top of the protector to release the cartridge. Slide thecart

EnvelopesFollow these steps to use the photo/envelope feeder for single envelopes:1. Insert the envelope with the side to be printed on facing down an

3. Depending on how the printer is connected to your printer, click Local orNetwork.Note: If the printer is connected to the printer by a USB cable,

11 Troubleshooting• Ethernet problems• Wireless networking problems• Printer is not printing• Paper jam• Paper problems• Print quality is poor• Docum

State of the Link light TaskOnResend the document, then look at the Activity light.OffVerify the following:• The Ethernet cable is securely connected

The printer cannot be discoveredFor instructions on discovering the printer, see the network guide that came with theprinter.Cannot open the printer&a

• The printer is free of paper jams.If any of these items are problems, then see the printer is not printing page.If the HP Report page does print, tr

State of the Wireless Status light TaskFlashesThe printer's wirelesscommunications feature isoperating correctly. Try thesesolutions, again.Does

Problem SolutionThe WAP filters hardware addresses (MAC addresses) Follow these steps.One of these settings in the printer might be incorrect:• Commun

A personal software firewall is blocking communication between the printerand the computerThe personal software firewall is a security program that pr

3. Click the Networking tab, and then click Wireless (802.11) under theConnections heading.4. Use the Wireless Setup wizard on the Wireless Setup tab

11.4 Paper jamDo not clear a paper jam from the front of the printer.Follow these steps to remove a paper jam:1. Press the Resume button.If the paper

4. Print the photo.PostcardsFollow these steps to use the photo/envelope feeder to print a single postcard:1. Insert the postcard into the photo/envel

Accessories?If the Two-Sided Printing Accessory is attached to the printer,follow these steps to clear a paper jam from the Two-SidedPrinting Accessor

• Move the printer away from direct sunlight. The printer may have been placedin direct sunlight which can affect the Automatic Paper-Type Sensor.• Se

1. Plastic tape4. Consider selecting a higher print quality.Increase the ink density1. Open the Print dialog box.2. Select the Ink panel.3. Move the I

11.7 Document is misprintedText and images are misalignedIf the text and images on your printouts are misaligned, then align the printcartridges.Enve

Check the printer settings1. Open the Page Setup dialog box and verify the following settings:Panel SettingPage AttributesPaper Size: The appropriate

Part of the photograph is fadedFading occurs on the edges of a printoutVerify that photo paper is not curled. If the photo paper is curled, place the

11.9 Banners are not printing correctlyCheck the paper tray• Unfold and refold the paper when several sheets feed into the printer at onetime.• Confi

Part of the photograph is fadedFading occurs on the edges of a printoutVerify that photo paper is not curled. If the photo paper is curled, place the

Streaks appear in a light portion of a printoutTry the following:• Install a photo print cartridge in the printer.• Rotate the image 180 degrees.Image

Printout has an unwanted borderFor most photo paper typesIf the printout has an unwanted border, then align the print cartridges.For photo paper with

4.6 Print cartridgesFour print cartridges are available for use with the printer.1. Black2. Tri-color3. Photo4. Gray photoNote: The availability of

11.11 Error messagesOut of paper messageIf the In tray or optional lower tray contains paper1. Verify the following:• There is sufficient paper in th

11.12 Printer lights are on or flashingWhat the lights indicateThe printer lights indicate the printer status.Wireless Status light is flashingFor in

After cleaning the print cartridge, reinsert it into the printer.If the print cartridge status light continues to flash, replace the print cartridge.A

For information about updating the printer driver, visit the HP Web site at www.hp.com/support.Two-sided documents are printingPrinting two-sided docu

12 Optional accessoriesThe following optional accessories are available to be used with your HP printer.Automatic Two-SidedPrinting Accessory250-Shee

Note: The duplexer is not available in all countries/regions.The duplexer only supports certain paper types. For a list of supported paper types,see

Note: Do not press the buttons on either side of the duplexer when installingit in the printer. Use the buttons only when removing the duplexer from

1. Open the Print dialog box.2. Select the Layout panel.3. In the menu, click Booklet.4. In the Print On drop-down list, click the appropriate paper s

Only one side of the page prints when the two-sided printing option isenabledVerify the following:• The photo paper is not curled, if you are printing

Media sizesSize range: 81 x 117 mm to 216 x 297 mm (3.2 x 4.6 in to 8.5 x 11 in)Paper:• U.S. Letter: 216 x 279 mm (8.5 x 11 in)• Executive: 184 x 267

1. Selection number label• Printer documentation: For a list of print cartridge selection numbers, see thereference guide that came with the printer.•

Learn how to load paper into the 250-Sheet Plain Paper Tray Accessory.Use the 250-Sheet Plain Paper Tray Accessory to save time when printing.12.2.1

The lower tray has three size adjusters.1. Paper-width guide2. Paper-width fence3. Paper-length guideNote: When changing the paper size in the paper

1. Align the arrowsNote: To print on legal-sized paper, set the paper-width guide to LTR.3. Set the paper-width fence by carefully inserting it into

1. Align the arrowsNote: To print on legal-sized paper, pull the paper-length guide all the wayout.Loading paperFollow these steps to load paper:1.

12.2.3 250-Sheet Plain Paper Tray Accessory specificationsDimensions448 mm (17.64 in) wide x 65 mm (2.56 in) high x 384 (15.12 in) mm deepWeight1.99

• Photo paper and envelopes can be printed on one side by using the small papertray.• Print two-sided documents automatically.If the Auto Two-Sided Pr

Note: Do not press the buttons on either side of the accessory wheninstalling it into the printer. Use the buttons only when removing theaccessory f

3. Release the paper lever.4. Slide the paper-width guide against the edge of the cards.Printing1. Open the Page Setup dialog box, and then select the

• Paper Type: Plain Paper or the appropriate paper type• Print Quality: Normal, Best, or Maximum dpi6. If you want to use them, set the HP digital pho

3. Release the paper lever.4. Slide the paper-width guide against the edge of the photo paper.Printing1. Open the Page Setup dialog box, and then sele

Note: It is recommended that you do not use the photo print cartridge or the grayphoto print cartridge for ink-backup mode.Exiting ink-backup modeIn

• Are shiny or embossed• Are wrinkled, torn, or otherwise damaged• Align the envelope edges before inserting them in the rear tray.• Do not exceed the

2. Open the Print dialog box.3. Select the Paper Type/Quality panel.4. In the Paper Type drop-down list, click Plain paper.5. Select any other print s

5. Tilt the Small Paper Tray forward and open the lower door of the accessory.1. Tilt the Small Paper Tray2. Open the lower door6. Remove any paper th

Option for automatic two-sided printing cannot be selectedVerify the following:• The duplexer is attached to the printer, and the duplexer is enabled

12.3.7 Auto Two-Sided Print Accessory with Small Paper TrayspecificationsDimensions when attached to printer219.3 mm (8.63 in) tall x 320.5 mm (12.62

• Photo paper:• 4x6, L size: Up to 80 sheets• Panoramic: Up to 5 sheets• Hagaki:• Photo: Up to 80 cards• Cards:• 4x6: Up to 100• A6: Up to 100• Envelo

13 Specifications• Printer specifications• Environmental statement• Print cartridge recovery13.1 Printer specificationsSee the reference guide that

Printer packaging: The packaging materials for this printer have been selected toprovide maximum protection for the least cost possible, while attempt

Returned cartridges are separated for purification into raw materials for use in otherindustries to manufacture new products. Examples of products mad

14 Supplies• Paper• USB cables• Accessories• Print cartridgesNote: The availability of supplies and accessories varies by country/region.14.1 Pape

5 Connecting to the printer• Connecting a digital camera• USB• Wireless networking• Wired networking5.1 Printing photos from a digital cameraLearn h

IndexAacknowledgementsad hoc modeAESAlign buttonaligning print cartridgesauthenticationAuto Two-Sided Print Accessory with Small Paper Traybookletenve

Report PageResumeCcollated copiescolor calibrationcolor settingscommunication modesad hoc modeinfrastructure modeconnectivityEthernetWi-Fi networkingw

lightsnetwork examplesnetworking glossaryprinting on an Ethernet networkGgray photo print cartridgeHHP digital photography optionsHP Inkjet ToolboxHP

networking glossarynoticesOoptional 250-Sheet Plain Paper Tray Accessoryinstallationloadingpart numberspecificationsusingorientationOut trayPpaper jam

photos are not printingprintingprinting from the Auto Two-Sided Print Accessory with Small PaperTrayPrint Cartridge Status lightsprint cartridgesalign

Rrecyclingprint cartridgesremoving ink from skin and clothingReport Page buttonresizing documentsrotate 180 degreesSscalingsetting printer as default

UUSBcable part numberWWEPWi-Fi networkingwi-fi 802.11b networkingbasicsexplanationnetwork locationsprinting on a Wi-Fi networkwi-fi networkingcommunic

printing on a wireless networkstatus lightWi-Fiwireless radiowireless securityauthenticationencryptionopen systemWEPWPAWPAHP Deskjet 6800 series print

For a description of the printer's wireless feature, click one of the following options:• Wireless Status light and Signal Strength indicator• Re

If you have an 802.11a wireless network, you must use an Ethernet cable to connectthe printer to the network's Wireless Access Point (WAP) in ord

2 Notices• Notices and acknowledgements• Terms and conventions2.1 Notices and acknowledgementsHewlett-Packard company noticesReproduction, adaptatio

• Keep the wireless devices away from large metal objects, such as filingcabinets, and other electromagnetic devices, such as microwaves and cordlesst

The ad hoc communication mode defaults to 802.11b. Follow these steps to use802.11g in ad hoc mode:1. Open the printer's embedded Web server (EWS

For a description of the wireless security options available for the printer, see thewireless security page.PrintingComputers on the network send prin

Infrastructure networksOn an infrastructure network, devices, such as computers and printers,communicate through a Wireless Access Point (WAP). WAPs c

5.3.3 Network locationsA network location is a set of network settings unique to a given wireless network.Many wireless devices have configuration ut

Where the wireless network is Network location settingsHomeat_home• Network name: home• Communication mode: ad hoc• Security: WEPWhen the laptop is be

1. Network name equals “network_1”2. Network name equals “network_2”The network name for one wireless network is network_1. The network name forthe ot

The laptop and the printer can communicate.5.3.5 Wireless securityThe printer can be configured for several wireless security options depending onthe

AuthenticationDefinitionAuthentication verifies the identity of a user or device before granting access to anetwork, making it more difficult for unau

EncryptionDefinitionEncryption involves using a password to encode data sent over a wireless networkin order to make the data unintelligible to eavesd

Caution: Do not touch the print cartridge ink nozzles or copper contacts.Touching these parts will result in clogs, ink failure, and bad electricalcon

Encryption type Description Benefits LimitationsAESAdvancedEncryption Standard(AES) is a U.S.governmentsponsoredencryption methodthat uses a complexal

For example, if the printer's network uses WPA, only devices that have the sameWPA settings as the printer will be able to use the printer.WPA pr

For example, if the printer's network uses WEP, only devices that have the sameWEP settings as the printer will be able to use the printer.WEP is

5.3.9 Open systemA wireless network that does not use any authentication or encryption method isreferred to as an “open system.”An open system can st

State of the Wireless Status light Printer statusOffIs not able to receive and transmitdata wirelessly.FlashingReceiving data.Signal Strength indicato

1. Report Page button5.3.13 Network iconThe Network icon illuminates when the printer is connected to:• An Ethernet network• An active wireless netwo

5.3.14 Wireless radioThe printer has an internal wireless radio for wireless communication.How the wireless radio worksThe wireless radio broadcasts

5.3.15 HP Report pageThe HP Report page supplies useful information about the printer's wireless,wired, and PictBridge connections.Printing an H

Item MeaningNetwork StatusThe printer's network status:• Ready: The printer is ready to print.• Offline: The printer is not connected to a networ

Item MeaningLink ConfigThe network link configuration:• 802.11• 10T-Full• 10T-Half• 100TX-Full• 100TX-Half802.11 wirelessThe 802.11 wireless informati

3 Special featuresCongratulations! You have purchased an HP Deskjet printer that is equipped withseveral exciting features:• Built-in networking capa

Item MeaningChannelOne of several pre-set frequencies at which802.11b-enabled devices communicate in order toreduce interference.The number of channel

Item MeaningTotal Packets TransmittedNumber of packets sent without error.This item may be requested by HP Service andSupport.Total Packets ReceivedNu

2. Enter the printer's IP address in the browser's address box.Note: If your computer uses a proxy server to access the Internet, you migh

3. While holding down the Report Page button, press the Cancel button threetimes.4. Release the Report Page button.5.3.18 Networking glossarynumbers1

Broadcast packet: A packet sent from one device on a network to all devices on thenetwork.cChannel: One of several pre-set frequencies at which 802.11

Hub: A simple device that acts as the center of an Ethernet network. Other deviceson the network are connected to the hub.iICS (Internet Connection Sh

pPacket: A message sent from one device on a network to other devices on thenetwork.Protocol: A language that devices on a network use to communicate

WEP key: A WEP key, or encryption key, is a sequence of alphanumeric charactersor hexadecimal digits. After creating a WEP key, you must remember it o

• Glossary5.4.1 Ethernet basicsThe printer's built-in Ethernet feature allows you to connect the printer directly toa 10/100 Base-T Ethernet net

Network communicationTCP/IPDevices on a network communicate with one another using a “language” called aprotocol. The printer is designed to operate o

4 Getting startedFor an overview of the printer features, see the printer features page.Click the appropriate topic below for a description of a prin

Shared Internet connection with a router acting as a gatewayIn this example, a router manages the network connections and acts as agateway between the

Ethernet network without an Internet connectionIn this example, the network devices are connected to a hub. Devices use AutoIPto obtain IP addresses.5

5. Do one of the following:State of the Link light TaskOnGo to step 6.OffRepeat steps 2 through 4. If the lights are still off, thenverify the followi

Link lightThe Link light is solid when the printer is connected to an Ethernet network andpowered on.State of the Link light State of the printerOnCon

State of the Activity light State of the printerOffNot receiving or transmitting data over the Ethernetconnection.HP Deskjet 6800 series printer User&

6 Printing photos from acomputerSelect the type of photograph that you want to print:Borderless PhotosSmall borderless photo Large borderless photo P

Learn how to add professional touches to your digital photographs:• Use the photo print cartridge for great colors.• Use the color settings to change

• SmartFocus: Enhance image quality and clarity. Click On to allow theprinter driver to automatically sharpen details in the image.• Smoothing: Soften

3. In the Print Quality drop-down list, click Maximum dpi.4. Select any other print settings that you want, and then click Print.6.4 Saving money whe

2. Select the Paper Type/Quality panel.3. Click the appropriate photo paper type in the Paper Type drop-down list.4. Click one of the following print-

2. Paper trays3. Photo/envelope feeder4. PictBridge port1. Print cartridges2. Automatic Paper-Type Sensor (not illustrated)3. Ink-backup mode (not ill

5. Select any other print settings that you want, and then click Print.6.7 Gray photo print cartridgeThe gray photo print cartridge, used in conjunct

Printing a black-and-white photoTo print a photo that is already black-and-white, simply follow the instructions forthe type and size of photo that yo

PrintingFollow these steps to print a borderless document:1. Open the file that you want to print.2. Open the Page Setup dialog box.3. Click the appro

Storage• Keep unused photo paper in a resealable plastic bag, in the box in which it wasoriginally packaged. Store the packaged photo paper on a flat

4. Verify that the photo paper is flat.If the photo paper is not flat, see the photo paper storage instructions.5. Place the photo paper in the In tra

• For maximum fade resistance, use HP Premium Plus Photo Paper and installa photo print cartridge in the printer.• To learn how to use the photo print

• Paper Type: Click Photo paper, and then click the appropriate photo papertype• Print Quality: Best or Maximum dpi6. If you want to use them, set the

Note: Some panoramic paper sizes may extend beyond the edge of the Intray. When printing on such papers, be sure to slide the paper width-guide firm

To print multiple photos, follow these steps:1. Verify that the printer is turned on.2. Remove the Out tray, and then remove all of the paper from the

6.15 Large photos with a white borderGuidelines• For high-quality results, use a photo print cartridge in combination with the tri-color print cartri

Automatic Two-SidedPrinting Accessory (optional)250-Sheet Plain Paper TrayAccessory (optional)Auto Two-Sided PrintAccessory with Small PaperTray (opti

3. Open the Print dialog box.4. Select the General panel, and in the Paper Source drop-down list, click UpperTray.5. Select the Paper Type/Quality pan

6. Slide the paper guides firmly against the paper.Note: Some panoramic paper sizes may extend beyond the edge of the Intray. When printing on such

7 Printing other documentsE-mail Letters Documents EnvelopesPostcards Brochures Greeting cards TransparenciesLabels Index cards Booklets Posters Ba

7.1 EmailGuidelinesDo not exceed the In-tray capacity: up to 150 sheets.Preparing to print1. Verify that the printer is turned on.2. Raise the Out tr

• Do not exceed the In-tray capacity: up to 150 sheets.Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the pa

7.3 DocumentsGuidelines• Save paper with two-sided printing.• Do not exceed the In-tray capacity: up to 150 sheets.Preparing to print1. Verify that t

6. Select any other print settings that you want, and then click Print.7.4 EnvelopesGuidelines• Avoid using envelopes that have the following qualiti

2. Open the Print dialog box.3. Select the Paper Type/Quality panel.4. In the Paper Type drop-down list, click Automatic or Plain paper.5. Select any

6. Replace the Out tray.Printing1. Open the Page Setup dialog box, and then select the following settings:• Paper Size: The appropriate paper sizeNote

5. Slide the paper guides firmly against the paper.6. Lower the Out tray.Printing1. If necessary, open the Page Setup dialog box and set the paper siz

• Wireless Status light and Signal Strength indicator• Print Cartridge Status lightsPower button and lightThe Power button turns the printer on and of

6. Slide the paper guides firmly against the paper.7. Lower the Out tray.Printing1. If necessary, open the Page Setup dialog box and set the paper siz

5. Carefully push the transparencies into the printer until they stop so that noneof the adhesive strips catch on one another.6. Slide the paper guide

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.4. Fan the edges of the label sheets to separate them

To print multiple cards, follow these steps:1. Verify that the printer is turned on.2. Remove the Out tray, then remove all paper from the In tray.3.

7.11 BookletsIf an optional two-sided printing accessory isattached to the printer, then follow the steps to printa booklet automatically.Booklet pri

6. Lower the Out tray.PrintingTo print a booklet, follow these steps:1. Open the Print dialog box.2. Select the Layout panel.3. In the menu, click Boo

8. Click Continue to finish printing the booklet.7.12 PostersGuidelines• After the sections of a poster have been printed, trim the edges of the shee

6. Lower the Out tray.Printing1. If necessary, open the Page Setup dialog box and set the paper size, scaling,or orientation options.2. Open the Print

3. Slide the paper width-guide all the way to the left, and then pull out the paper-length guide.4. Place the banner paper in the In tray so that the

• Do not exceed the In tray capacity: Up to 20 sheets.Preparing to print1. Verify that the printer is turned on.2. Raise the Out tray.3. Slide the pap

1. The left status light represents the tri-color print cartridge.2. The right status light represents the print cartridge that is installed in thecom

5. Select the Paper Type/Quality panel.6. In the Paper Type drop-down list, click Automatic or the appropriate iron-ontransfer paper type.7. Select an

8 Printing tipsSave time• Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.• Print from front to back.• Print collated c

2. On the General panel, click one of the following options in the Paper Sourcedrop-down list:• Lower tray: Prints from the 250-Sheet Plain Paper Tray

3. Select one of the following options for the Print Order:• Front to back: Prints the first page of the document first.• Back to front: Prints the fi

3. In the Copies box, type the number of copies that you want to print.4. Select the Collated check box.5. Select any other print settings that you wa

PrintingFollow these instructions to print a two-sided document:1. Open the Print dialog box, and then select the Layout panel.2. Select Print Both Si

8.5 Manual two-sided printingIf an optional two-sided printing accessory isattached to the printer, then follow the automatictwo-sided printing instr

7. Select any other print settings that you want, and then click Print.The printer automatically prints odd-numbered pages first.8. After the odd-numb

8.6 Printing multiple pages on a single sheet of paperThe printer software allows you to print multiple pages of a document on a singlesheet of paper

6. Select any other print settings that you want, and then click Print.8.7 Selecting a paper typeThe printer software offers these options for select