HP Deskjet 2541 All-in-One Printer User Manual

HP Deskjet 2540 All-in-One series

Wireless settingsPress the Wireless button to turn on the printer wireless capabilities.●If the printer has an active connection to a wireless network

96 Appendix A Technical information ENWW

IndexAafter the support period 78Bbuttons, control panel 5Ccontrol panelbuttons 5features 5copyspecifications 82customer supportwarranty 78Eenvironmen

Status lightsWhen the printert is turned on, the On button light will be lit. When the printer is processing a job, theOn button light will be blinkin

Light behavior Cause and SolutionOne cartridge light is blinking.Blinking cartridge light indicates that corresponding cartridgehas a problem. Cartrid

Light behavior Cause and Solutioncartridge. For more information, see Replace inkcartridges on page 41.◦Determine if the ink cartridge is defective. F

Auto-OffAuto-Off is automatically enabled by default when you turn on the printer. When Auto-Off is enabled,the printer will automatically turn off af

3PrintThis section contains the following topics:●Print documents●Print photos●Print envelopes●Print with HP wireless direct●Print using the maximum d

Print documentsLoad paper1. Make sure the output tray is open.2. Make sure you have paper loaded in the input tray.To print a document1. From your sof

●On the Layout tab, select Portrait or Landscape orientation.●On the Paper/Quality tab, select the appropriate paper type and print quality from the M

Print photosLoad photo paper1. Make sure the output tray is open.2. Remove all paper from the input tray, and then load the photo paper with side to b

Print envelopesYou can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not useshiny or embossed envelopes or envelope

Print with HP wireless directWith HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or otherwireless-capable device—w

of wireless networks shown such as HP-Print-**-Deskjet 2540 series (where ** are the uniquecharacters to identify your printer).If HP wireless direct

Print using the maximum dpiUse maximum dots per inch (dpi) to print high-quality, sharp images on the photo paper.Printing in maximum dpi takes longer

Tips for print successTo print successfully, the HP ink cartridges should be functioning properly with sufficient ink, thepaper should be loaded corre

Notes●Original HP ink cartridges are designed and tested with HP printers and papers to help youeasily produce great results, time after time.NOTE: HP

4 Paper basicsYou can load many different types and sizes of paper in the HP Printer, including letter or A4 paper,photo paper, transparencies, and en

Recommended papers for printingIf you want the best print quality, HP recommends using HP papers that are specifically designed forthe type of project

These papers are glossy-coated or matte-coated on both sides for two-sided use. They are theperfect choice for near-photographic reproductions and bus

Load mediaSelect a paper size to continue.Load full-size paper1. Raise the input tray.2. Lower the output tray and pull out the output tray extender.3

5. Slide the paper-width guide to the right until it stops at the edge of paper.Load small-size paper1. Raise the input tray.2. Lower the output tray

Table of contents1 HP Deskjet 2540 series Help ...

4. Insert a stack of photo paper with the short edge down and the print side up, and slide the stackof paper forward until it stops.5. Slide the paper

4. Insert one or more envelopes into far-right side of the input tray and slide the stack of envelopesdown until it stops.The side to be printed on sh

28 Chapter 4 Paper basics ENWW

5 Copy and scan●Copy documents●Scan to a computer●Tips for copy success●Tips for scan successENWW 29

Copy documentsNOTE: All documents are copied in normal quality print mode. You cannot change the print modequality when copying.1-sided original to 1-

c. Close the lid.3. Start copy.▲Press either Start Copy Black or Start Copy Color. Increase the number of copies bypressing the button multiple times.

Scan to a computerNOTE: To scan to a computer, the HP Deskjet 2540 series and computer must be connected andturned on.Single page scan1. Load original

●Windows 8: On the Start screen, right-click an empty area on the screen, click All Appson the app bar, and then click the icon with the printer'

Tips for copy success●Load your original print side down on the right front corner of the scanner glass.●To resize the copy, scan the original to the

Tips for scan success●Load your original print side down on the right front corner of the scanner glass.●Clean the scanner glass and make sure that th

Replace ink cartridges ... 41Use

36 Chapter 5 Copy and scan ENWW

6 Work with ink cartridgesThis section contains the following topics:●Check estimated ink levels●Order ink supplies●Choose right ink cartridges●Replac

Check estimated ink levelsYou can easily check the ink supply level to determine how soon you might need to replace an inkcartridge. The ink supply le

Order ink suppliesBefore ordering cartridges, locate the correct cartridge number.Locate the cartridge number on the printer●The cartridge number is l

Choose right ink cartridgesHP recommends that you use original HP cartridges. Original HP cartridges are designed and testedwith HP printers to help y

Replace ink cartridgesTo replace the ink cartridges1. Check that power is on.2. Load paper.3. Remove the ink cartridge.a. Open the cartridge access do

b. Remove the plastic tape using the pink pull tab.c. Slide the ink cartridge into slot until it clicks into place.d. Close the cartridge access door.

Use single-cartridge modeUse the single-cartridge mode to operate the HP Deskjet 2540 series with only one ink cartridge. Thesingle-cartridge mode is

Cartridge warranty informationThe HP cartridge warranty is applicable when the cartridge is used in its designated HP printingdevice. This warranty do

Tips for working with cartridgesUse the following tips to work with cartridges:●To protect the cartridges from drying out, always turn the printer off

1 HP Deskjet 2540 series HelpLearn how to use your HP Deskjet 2540 series●Printer parts on page 4●Control panel features on page 5●Load media on page

46 Chapter 6 Work with ink cartridges ENWW

7 Connectivity●Wi-Fi Protected Setup (WPS – requires WPS router)●Traditional wireless connection (requires router)●USB connection (non-network connect

Wi-Fi Protected Setup (WPS – requires WPS router)These instructions are for customers who have already set up and installed the printer software. Fort

Traditional wireless connection (requires router)To connect the HP Deskjet 2540 series to an integrated wireless WLAN 802.11 network, you willneed the

Change network settingsThis method is available if you have already installed the printer software.NOTE: This method requires a USB cable. Do not conn

USB connection (non-network connection)The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to a computer.To connect the

Change from a USB connection to a wireless networkIf you first set up your printer and installed the software with a USB cable, directly connecting th

Connect wirelessly to the printer without a routerHP wireless direct allows your wireless devices such as computers, smart phones, tablet, and otherwi

Tips for setting up and using a networked printerUse the following tips to set up and use a networked printer:●When setting up the wireless networked

Advanced printer management tools (for networked printers)When the printer is connected to a network, you can use the EWS to view status information,

2 Chapter 1 HP Deskjet 2540 series Help ENWW

selected so that the next time you access the EWS, the pages are displayed in that language.Though some cookies are cleared at the end of each session

8 Solve a problemThis section contains the following topics:●Improve print quality●Clear paper jam●Unable to print●Clear print carriage●Identify a def

Improve print qualityNOTE: To protect the cartridges from drying out, always turn the printer off using the On button, andwait until the On button lig

e. Load the cartridge alignment sheet print side down on the right front corner of the scannerglass.f. Press the Start Copy Black button. The printer

e. Review the blue, magenta, yellow, and black boxes on the diagnostics page.6. Clean the ink cartridges automatically, if the diagnostic page shows s

If the above solutions do not resolve the problem, click here for more online troubleshooting.ENWW Improve print quality 61

Clear paper jamUse the following steps to clear a paper jam.Clear a paper jam from the input tray1. Press the Cancel button to try to clear the jam au

2. Open the cartridge access door and slide the print carriage to the right to access the paper jam.3. Press the Start Copy Black or Start Copy Color

4. Close the cleanout door. Gently push the door towards the printer until both latches snap intoplace.5. Press the Start Copy Black or Start Copy Col

Unable to printIf you are having trouble printing, you can download the HP Print and Scan Doctor, which cantroubleshoot this issue for you automatical

2 Get to know the HP Deskjet 2540 series●Printer parts●Control panel features●Wireless settings●Status lights●Auto-OffENWW 3

●Windows Vista: From the Windows Start menu, click Control Panel, and then clickPrinters.●Windows XP: From the Windows Start menu, click Control Panel

iv. On the General tab, next to Startup type, make sure that Automatic is selected.v. If the service is not already running, under Service status, cli

Clear print carriageRemove any objects, such as paper, which are blocking the print carriage.See Clear paper jam on page 62 for more information.NOTE:

Identify a defective cartridgeIf both the tri-color and black ink cartridge lights are blinking, and the On button light is on, bothcartridges may sti

Prepare traysOpen output tray▲Output tray must be open to begin printing.Close cartridge access door▲Cartridge door must be closed to begin printing.

Resolve copy and scan issuesHP provides an HP Print and Scan Doctor (Windows only) that can help solve many common “Unableto scan” issues.NOTE: The HP

Printer failureResolve printer failure▲Turn the printer off, then on. If that does not resolve the problem, contact HP. Please contact HP support for

Ink cartridge problemFirst try removing and reinserting the ink cartridges. If this does not work, clean the cartridgecontacts. If your problem is sti

6. On the inside of the printer, locate the contacts for the cartridge.The printer contacts are the set of gold-colored bumps positioned to meet the c

Older generation cartridgesYou will need to use a newer version of this cartridge. In most cases you can identify a newer versionof the cartridge by l

Printer parts1 Input tray2 Input tray guard3 Cartridges4 Lid5 Lid-backing6 Paper-width guide for the input tray7 Control panel8 Cartridge access door9

Networking●Learn how to find your network security settings. Click here to go online for more information.●Learn about other troubleshooting tips. Cli

HP support●Register printer●Support process●HP support by phone●Additional warranty optionsRegister printerBy taking just a few quick minutes to regis

Phone support periodOne year of phone support is available in North America, Asia Pacific, and Latin America (includingMexico). To determine the durat

A Technical informationThe technical specifications and international regulatory information for the HP Deskjet 2540 seriesare provided in this sectio

Hewlett-Packard Company noticesThe information contained herein is subject to change without notice.All rights reserved. Reproduction, adaptation, or

SpecificationsTechnical specifications for the HP Deskjet 2540 series are provided in this section. For more productspecifications, see the Product Da

Index cards: Up to 20Photo paper sheets: Up to 20Output tray capacityPlain paper sheets (80 g/m2 [20lb]): Up to 30Envelopes: Up to 5Index cards: Up to

Print resolutionDraft mode●Color Input/Black Render: 300x300dpi●Output (Black/Color): AutomaticNormal mode●Color Input/Black Render: 600x300dpi●Output

Environmental product stewardship programHewlett-Packard is committed to providing quality products in an environmentally sound manner.Design for recy

Material safety data sheetsMaterial safety data sheets (MSDS) can be obtained from the HP website at:www.hp.com/go/msdsRecycling programHP offers an i

Control panel featuresFeature Description1 On button: Turns the printer on or off. When the printer is off, a minimal amount of power isstill used. To

Disposal of waste equipment by usersThis symbol means do not dispose of your product with your other household waste.Instead, you should protect human

Restriction of hazardous substance (India)ENWW Environmental product stewardship program 87

Regulatory noticesThe HP Deskjet 2540 series meets product requirements from regulatory agencies in your country/region.This section contains the foll

FCC statementNotice to users in KoreaVCCI (Class B) compliance statement for users in JapanNotice to users in Japan about the power cordENWW Regulator

European Union Regulatory NoticeProducts bearing the CE marking comply with the following EU Directives:●Low Voltage Directive 2006/95/EC●EMC Directiv

Products with wireless LAN devices●Some countries may have specific obligations or special requirements about the operation ofWireless LAN networks su

Declaration of conformityRegulatory wireless statementsThis section contains the following regulatory information pertaining to wireless products:●Exp

●Wireless notice to users in JapanExposure to radio frequency radiationNotice to users in BrazilENWW Regulatory notices 93

Notice to users in CanadaNotice to users in Mexico94 Appendix A Technical information ENWW

Notice to users in TaiwanWireless notice to users in JapanENWW Regulatory notices 95