HP 9040 CE User's Guide

Enable the FIH portal ... 166Disable the FIH portal ...

NOTE: If printing on A3- or 11 x 17-size paper, or other long media, also pull out the tray extensionuntil it stops.Load trays 2, 3, and 4Trays 2 and

2. Adjust the left (Y) paper guide by pressing the tab on the guide and set the guide to the correctpaper size.Figure 6-5 Load trays 2, 3, and 4 (2 o

6. Close the tray. The MFP control panel might show the tray media type and size. If the configurationis not correct, touch Modify on the control pane

5. Adjust the left paper guide by pressing the tab on the guide and slide the guide until it gently touchesthe paperFigure 6-12 Load undetectable sta

CAUTION: To avoid a jam, never add or remove paper from a tray while printing from that tray.1. Open the tray until it stops.Figure 6-16 Load custom

7. Adjust the front (X) paper guide by pressing the tab on the guide and slide the guide until it gentlytouches the paper.Figure 6-20 Load custom med

Configure traysThe MFP might automatically prompt you to configure a tray for type and size when you load media intothe tray.The following message app

SourceTo print by Source select a specific tray from MFP to pull from. The MFP tries to print from this tray, nomatter what type or size is loaded. If

Select the output binThe MFP has at least two output bin locations: the ADF output bin (1) and an output bin on the outputdevice.Figure 6-22 Output b

Select an output locationPrintingIt is recommended that you select an output location (bin) through your program or driver. Where andhow you make sele

Printer pulls from incorrect tray ... 213Media does not feed auto

96 Chapter 6 Paper and print media ENWW

7 Print tasks●Media type and tray loading●Use features in the Windows printer driver●Staple documents●Cancel a print job●Print on envelopes●Job storag

Media type and tray loadingMinimum media dimensions are 98 x 191 mm (3.8 x 7.5 inches).Maximum media dimensions are 312 x 470 mm (12.3 x 18.5 inches).

Media type Media specifications Media quantity Driver settings Paper orientationHeavy64 g/m2 (17 lb) bond to199 g/m2 (53 lb) bondUp to 2000 sheets Lig

Use features in the Windows printer driverOpen the printer driverHow do I Steps to performOpen the printer driver On the File menu in the software pro

Set document effectsTo perform the following tasks, open the printer driver and click the Effects tab.How do I Steps to performScale a page to fit on

Set job storage optionsTo perform the following tasks, open the printer driver and click the Job Storage tab.How do I Steps to performPrint one copy f

How do I Steps to performChange the number of copies that are printedNOTE: If the software program that you are using does notprovide a way to print a

Staple documentsNOTE: Stapling features are only available if the stapler/stacker or multifunction finisher are attachedto the MFP.Set the stapler at

Configure the device to stop or continue when the staple cartridge is emptyYou can specify whether the MFP stops printing when the staple cartridge is

Order directly through the embedded Web server (for printers that are connected to anetwork) ...

3. On the empty staple cartridge, pull up on the green tab, and then pull the empty cartridge out.Figure 7-3 Load staples in the stapler/stacker (3 o

2. Slide the stapler unit toward you.Figure 7-7 Load staples in the multifunction finisher (2 of 8)3. Turn the large green knob until the blue dot ap

6. Insert the new staple cartridge so that it locks into place.Figure 7-11 Load staples in the multifunction finisher (6 of 8)7. Slide the stapler un

Cancel a print jobYou can stop a print request by using the control panel or by using the software program. For instructionsabout how to stop a print

Print on envelopesEnvelopes must be printed from tray 1, which holds up to 10 envelopes. Printing performance dependson the construction of the envelo

3. Adjust the guides to touch the envelope stack without bending the envelopes. Make sure that theenvelopes fit under the tabs on the guides.Figure 7-

3. Locate and lift up the two blue levers.NOTE: Return the fuser levers to the down position after printing on envelopes.CAUTION: Failure to return le

Job storage features for printThe following job-storage features are available for print jobs:●Proof and hold jobs: This feature provides a quick and

Use the proof and hold featureThe proof and hold feature provides a quick and easy way to print and proof one copy of a job.To permanently store the j

Create a personal jobTo specify that a job is personal, in the driver, select the Personal Job option, type a user name and jobname, and then type a f

Canadian DOC regulations ... 261VCCI statement (Japan) ...

Create a QuickCopy jobCAUTION: If the device needs additional space to store newer QuickCopy jobs, the device deletesother stored QuickCopy jobs, star

Create a stored print jobIn the driver, select the Stored Job option, and then type a user name and job name. The job does notprint until someone requ

118 Chapter 7 Print tasks ENWW

8CopyThis device can function as a standalone, walk-up copier. It is not necessary to install the printing systemsoftware on the computer; you can adj

Use the Copy screenFrom the Home screen, touch Copy to view the Copy screen. Note that only the first six copy featuresare immediately visible. In ord

Set the default copy optionsYou can use the administration menu to establish default settings that apply to all copy jobs. If necessary,you can overri

Basic copy instructionsThis section provides the basic instructions for copying.Copy from the scanner glassUse the scanner glass to make as many as 99

Adjust the copy settingsThe device offers several features so you can optimize copied output. These features are all availableon the Copy screen.The C

Copy two-sided documentsTwo-sided documents can be copied manually or automatically.Copying two-sided documents manuallyCopies resulting from this pro

4. Touch 2-sided original, 2-sided output.5. Touch OK.6. Touch Start Copy.Make one-sided copies from two-sided documents1. Load the documents to be co

xii ENWW

Copy mixed-size originalsYou can copy original documents that are printed on different sizes of paper as long as the sheets ofpaper have one common di

Change the copy-collation settingYou can set the device to automatically collate multiple copies into sets. For example, if you are makingtwo copies o

Copy photos and booksCopy a photo NOTE: Photos should be copied from the flatbed scanner, not from the document feeder.1. Lift the lid and place the p

Combine copy jobs by using Job BuildUse the Job Build feature to build a single copy job from multiple scans. You can use either the documentfeeder or

Cancel a copy jobTo cancel the copy job that is currently running, touch Stop on the control panel. This pauses the device.Then touch Cancel Current J

Job storage features for copyYou can create a stored copy job at the device control panel that can be printed at a later time.Create a stored copy job

4. Scroll to and touch the stored job that you want to delete.5. Touch Delete.6. Touch Yes.If the file has (lock symbol) next to it, the job requires

9 Scan and send to e-mailThe MFP offers color-scanning and digital-sending capabilities. By using the control panel, you can scanblack-and-white or co

Configure the device to send e-mailBefore you can send a document to e-mail, you must configure the device.NOTE: The instructions that follow are for

Test the SMTP settings1. From the Home screen, touch Administration.2. Touch Initial Setup.3. Touch E-mail Setup, and then touch Test Send Gateway.If

1 Product Basics●Product introduction●Product features●Product walkaround●Output devicesENWW 1

Use the Send E-mail screenUse the touchscreen to navigate through the options on the Send E-mail screen.1 Send E-mail button Touching this button scan

Perform basic e-mail functionsThe device e-mail feature offers the following benefits:●Sends documents to multiple e-mail addresses, saving time and d

Use the auto-complete functionWhen you type characters into the To:, CC:, or From: fields on the Send E-mail screen, the auto-complete function is act

Use the address bookYou can send e-mail to a list of recipients by using the address book feature of the device. See yoursystem administrator for info

Add e-mail addresses to the local address book1. Touch Local.2.Touch .3. (Optional) Touch the Name field, and in the keyboard that appears type a name

Change e-mail settings for the current jobUse the More Options button to change the following e-mail settings for the current print job:Button Descrip

Scan to a folderIf the system administrator has made the feature available, the device can scan a file and send it to afolder on the network. Supporte

Scan to a workflow destinationNOTE: This device feature is provided by the optional Digital Sending Software.If the system administrator has enabled t

144 Chapter 9 Scan and send to e-mail ENWW

10 Fax●Analog fax●Digital faxENWW 145

Product introductionFigure 1-1 HP LaserJet M9040 MFP and HP LaserJet M9050 MFPThe HP LaserJet M9040 MFP and HP LaserJet M9050 MFP come standard with

Analog faxAdd analog fax capabilities to the MFP by purchasing and installing the Analog Fax Accessory 300.When the analog fax accessory is installed,

Use the Send Fax driver to send a fax from a computer without going to the MFP control panel. See theHP LaserJet MFP Analog Fax Accessory 300 Send Fax

Digital faxDigital faxing is available when you install the optional HP Digital Sending Software. For informationabout ordering this software, go to h

11 Manage and maintain●Information pages●Embedded Web server●HP Easy Printer Care●Use HP Web Jetadmin software●HP Printer Utility for Macintosh●Securi

Information pagesInformation pages provide details about the device and its current configuration. The following tableprovides the instructions for pr

Page description How to print the page from the MFP control panel4. Touch File Directory.5. Touch Print.Fax reportsFive reports show fax activity, fax

Embedded Web serverUse the embedded Web server to view MFP and network status and to manage printing functions fromyour computer instead of from the M

Embedded Web server sectionsTab or section OptionsInformation tabProvides device, status, andconfiguration information●Device Status: Shows the device

Tab or section Options●User PIN: Allows you to add user PIN records into the device, and to edit or deleteuser PIN records that have already been save

Tab or section OptionsNOTE: You must have Internet access in order to use any of these links. If you use adial-up connection and did not connect when

Product featuresThe HP LaserJet M9040 MFP and HP LaserJet M9050 MFP are designed to be shared by a workgroup.The MFP is a standalone copier that does

HP Easy Printer CareHP Easy Printer Care is a software program that you can use for the following tasks:●Checking the device status●Checking the suppl

Section OptionsDevice List tabWhen you open the software, this is thefirst page that appears.NOTE: To return to this page from anytab, click My HP Pri

Section OptionsNOTE: This item is available from theOverview and Support tabs.software, firmware, and HP printer drivers. You can accept or decline ea

Use HP Web Jetadmin softwareHP Web Jetadmin is a Web-based software solution for remotely installing, monitoring, andtroubleshooting network-connected

HP Printer Utility for MacintoshUse the optional HP Printer Utility to configure and maintain a printer from a Mac OS X V10.2, V10.3,or V10.4 computer

View supplies statusView the status of the printer supplies (such as print cartridges, imaging drum, or print media) from acomputer.1. Open the HP Pri

Update the firmwareUpdate the printer firmware by loading the new firmware file from the computer. You can find newfirmware files for your printer at

Configure traysChange the default printer tray settings from the computer.1. Open the HP Printer Utility.2. In the Configuration Settings list, select

Set up e-mail alertsSet up e-mail messages that alert you to certain events that occur with the printer, such as a low tonerlevel in a print cartridge

Security featuresThis section explains important security features that are available for the MFP:●Secure the embedded Web server●Foreign Interface Ha

User interface●Graphical display on control panel●Embedded Web server to gain access to support and order supplies (for network-connectedproducts)●HP

Enable the FIH portal1. Double-click the FIH.EXE file. The Foreign Interface Harness dialog box appears.2. Click OK.3. Click Enable.4. If you have not

Data affectedData affected (covered) by the Secure Disk Erase feature includes temporary files that are createdduring the print and copying process, s

following procedure describes how to restrict access to the control-panel menus by using the HP WebJetadmin software. (See Use HP Web Jetadmin softwar

Set the real-time clockUse the real-time clock feature to set the date and time settings. The date and time information isattached to stored print, fa

Clean the MFPPrint a cleaning page1. From the Home screen, touch Administration.2. Touch Print Quality.3. Touch Calibration/Cleaning.4. Touch Create C

2. Open the front cover of the MFP, rotate the green lever downward to the unlocked position, andremove the print cartridge.Figure 11-3 Clean the pap

6. Close the front cover, reconnect all cables, and turn the MFP on (button in).Figure 11-7 Clean the paper path (6 of 6)Clean the outside of the MFP

2. Locate the top and bottom ADF glass strips.Figure 11-9 Clean the ADF delivery system (2 of 5)3. Clean the glass strips by wiping them gently with

CAUTION: Clean this area only if you see copy defects such as streaks, and you notice dust insidethe glass strip. Cleaning this area frequently could

Clean the ADF rollersYou should clean the rollers in the ADF if you are experiencing misfeeds or if your originals show marksas they exit the ADF.1. O

◦Automatic Document Feeder (ADF): Holds up to 100 sheets of Letter- or A4-size paper or 50sheets of 11 x 17- or A3-size paper.◦Duplex printing: Provid

5. Open the ADF cover.Figure 11-20 Clean the ADF rollers (4 of 6)6. Locate the rollers.Figure 11-21 Clean the ADF rollers (5 of 6)7. Wipe the roller

Calibrate the scannerCalibrate the scanner to compensate for offsets in the scanner imaging system (carriage head) for ADFand flatbed scans. Because o

Configure alertsYou can use HP Web Jetadmin or the MFP’s embedded Web server to configure the system to alertyou of problems with the MFP. The alerts

Manage suppliesUse genuine HP print cartridges for the best printing results.HP print cartridgesWhen you use a genuine new HP print cartridge, you can

Table 11-1 Print cartridge temperature specificationsEnvironmental condition Recommended Allowed Storage/standbyTemperature (print cartridge) 17° to

Printer maintenance kitNOTE: The printer maintenance kit is a consumable and is not covered under warranty.To ensure optimum print quality, HP recomme

Manage memoryThe MFP has two double data rate (DDR) DIMM slots to provide more MFP memory. DDR DIMMs areavailable in 64, 128, and 256 MB, for a maximu

3. Turn the MFP off. Disconnect the power cord and any cables.Figure 11-24 Install DDR memory DIMMs (2 of 8)4. Loosen the two captive thumb screws on

7. Press the DIMM straight into the slot (press firmly). Make sure the locks on each side of the DIMMsnap inward into place. (To remove a DIMM, the lo

Verify memory installationFollow this procedure to verify that DDR DIMMs are installed correctly:1. Check that the MFP control panel displays Ready wh

Environmental features●Sleep setting saves energy (meets Energy Star® guidelines, Version 1.0 HP LaserJet M9050 MFPonly)●Firmware updates provide the

Economy settingsSleep and wakeSet the sleep delayUse the sleep-delay feature to set the period of time that the MFP must be idle before it enters the

7. Touch the appropriate options to set the correct hour, minute, and AM/PM setting.8. If you want to wake the MFP at the same time every day (includi

188 Chapter 11 Manage and maintain ENWW

12 Problem solve●Solve problems●Determining Solve MFP problems●Control-panel message types●Control-panel messages●Clear jams●Media-handling problems●S

Solve problemsIf the MFP is not responding correctly, complete the steps in the following checklist, in order. If the MFPdoes not pass a step, follow

Determining Solve MFP problemsSituation/Message SolutionThe control-panel display is blank, and internal fans are notrunning.Make sure that the MFP po

Control-panel message typesFour types of control-panel messages can indicate the status of or problems with the device.Message type DescriptionStatus

Control-panel messagesThe product provides robust control panel messaging. When a message appears on the control panel,follow the on-screen instructio

Clear jamsIf a jam message appears on the control panel, look for media in the locations indicated in the followingillustration. You might need to loo

11 Front door and print-cartridge area12 Upper binClear jams from the duplexer1. Move the output device away from the MFP to gain access to the left d

Product walkaroundFigure 1-2 Product walkaround1 Document-feeder cover2 Document feeder (ADF)3 Control panel with touchscreen graphical display4 Tray

5. Open the front door.Figure 12-5 Clear jams in the duplex printing accessory (4 of 6)6. Check for paper in the duplex printing accessory area, and

2. Open and close the right door to reset the MFP.Figure 12-9 Clear jams in tray 1 (2 of 2)Clear jams inside the right door1. Open the right door.Fig

Clear jams in trays 2 and 31. Open the tray until it stops.Figure 12-13 Clear jams in trays 2 and 3 (1 of 3)2. Check for media in the tray area, and

3. If you did not see any paper in the vertical transfer door, open tray 4.Figure 12-17 Clear jams in tray 4 (2 of 4)4. Check for paper in the tray a

2. Move the output device away from the MFP.Figure 12-21 Clear jams in the stacker or stapler/stacker (2 of 7)3. On the stacker, lift the wire on the

6. Locate the green handle in the paper path module, and then pull down on the handle.Figure 12-25 Clear jams in the stacker or stapler/stacker (6 of

3. Close the finisher cover.Figure 12-29 Clear jams in the paper-path area of the multifunction finisher (3 of 3)Clear jams in between the multifunct

4. Push the multifunction finisher back into place.Figure 12-33 Clear jams in between the multifunction finisher and the MFP (4 of 4)Clear booklet ja

4. Open the stapler-unit door.Figure 12-37 Clear booklet jams in the multifunction finisher (4 of 7)5. Turn the bottom green knob clockwise to advanc

Clear a staple jam from the multifunction finisher1. Open the stapler-unit door.Figure 12-41 Clear a staple jam from the multifunction finisher (1 of

Output devicesThis MFP comes with a 3000-sheet stacker, a 3000-sheet stapler/stacker, a multifunction finisher, oran 8-bin mailbox.3,000-sheet stacker

5. Remove the staple cartridge.Figure 12-45 Clear a staple jam from the multifunction finisher (5 of 11)6. Pull up on the lever labeled with a green

9. Reinstall the staple cartridge.Figure 12-49 Clear a staple jam from the multifunction finisher (9 of 11)10. Slide the stapler unit into the device

Clear a staple jam from the stapler/stacker 1. Move the stapler/stacker away from the MFP.Figure 12-53 Clear a staple jam from the stapler/stacker (

5. Remove the damaged staple.Figure 12-57 Clear a staple jam from the stapler/stacker (5 of 9)6. Press down on the lever labeled with a green dot.Fig

9. Push the stapler/stacker back into place.Figure 12-61 Clear a staple jam from the stapler/stacker (9 of 9)NOTE: The stapler needs to reload after

4. Press down on the green tab and carefully check for media. Be sure to remove all pieces of tornmedia.Figure 12-64 Clear jams in the left door (3 o

4. Push the 8-bin mailbox back into place, and then reattach the upper bin.Figure 12-68 Clear jams in the 8-bin mailbox (3 of 3)NOTE: Check that the

Media-handling problemsUse only media that meets the specifications outlined in the HP LaserJet Printer Family Print MediaGuide. This guide is availab

Printer pulls from incorrect trayCauseSolutionThe Use Requested Tray option is set to First in the TrayBehavior sub-menu of the Device Behavior menu.C

Media does not feed from tray 2, 3, or 4CauseSolutionThe media size is not configured correctly for the input tray. Print a configuration page or use

●Staples up to 25 sheets of paper per document A3- and ledger-size paper●Folds single pages●Saddle-stitches and folds up to 40 booklets of 5 sheets st

Output is curled or wrinkledOutput is curled or wrinkledCauseSolutionMedia does not meet the specifications for this MFP. Use only media that meets th

Solve print-quality problemsThis section helps you define print-quality problems and what to do to correct them. Often print- qualityproblems can be h

Light print (partial page)Figure 12-69 Light print (partial page)1. Make sure that the print cartridge is fully installed.2. The print cartridge migh

SpecksFigure 12-71 SpecksSpecks might appear on a page after a jam has been cleared.1. Print a few more pages to see if the problem corrects itself.2

Lines Figure 12-73 LinesAAAAABBBBBCCCCCaaaaacccccbbbbbAAAAABBBBBCCCCCaaaaacccccbbbbb1. Print a few more pages to see if the problem corrects itself.

Toner smear Figure 12-75 Toner smear1. Print a few more pages to see if the problem corrects itself.2. Verify that the fuser levers are in the down p

Repeating defects Figure 12-77 Repeating defects1. Print a few more pages to see if the problem corrects itself.2. If the distance between defects is

Misformed charactersFigure 12-79 Misformed charactersAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCc1. Print a few more pages to see if the problem corrects its

Curl or wave Figure 12-81 Curl or wave1. Turn over the stack in the tray. Also, try rotating the stack 180°.2. Make sure that the type and quality of

Vertical white lines Figure 12-83 Vertical white lines1. Print a few more pages to see if the problem corrects itself.2. Make sure that the type and

The booklet-printing feature of the multifunction finisher supports the saddle stitch and fold feature forthe following paper sizes:●A3●A4-Rotated (A4

3. Make sure that the environmental specifications for the device are being met. See Operatingenvironment on page 252.4. Replace the print cartridge.S

Random image repetitionFigure 12-88 Random image repetition (1 of 2)Figure 12-89 Random image repetition (2 of 2)If an image that appears at the top

Solve fax problemsFor help solving fax problems, see the Analog Fax Accessory 300 Fax Guide and the Analog FaxAccessory 300 Send Fax Driver Guide, whi

Solve copy problemsPrevent copy problemsThe following are a few simple steps you can take to improve copy quality:●Copy from the flatbed scanner. This

Problem Cause SolutionTo optimize the image for text, touchCopy and then touch Optimize Text/Picture. Select Text.Media-handling problemsProblem Cause

Problem Cause SolutionPrint is crooked or misaligned on thepage.The media guides might be incorrectlyadjusted.Remove all media from the input tray,str

Performance problemsProblem Cause SolutionNo copy came out. The input tray might be empty. Load media in the device.The original might have been loade

Solve e-mail problemsIf you are unable to send e-mails by using the digital-send feature, you might need to reconfigure theSMTP gateway address or the

Solve network connectivity problemsIf the MFP is having problems communicating with the network, use the information in this section toresolve the pro

its physical address to the hardware address that is listed on the HP Jetdirect configuration pagein the section called HP Jetdirect Configuration. If

2 Control panel●Use the control panel●Use the Administration menuENWW 11

Solve common Macintosh problemsThis section lists problems that can occur when using Mac OS X.Table 12-1 Problems with Mac OS XThe printer driver is

The printer driver does not automatically set up your selected printer in the Print Center or Printer Setup Utility.CauseSolutionThe Postscript Printe

When connected with a USB cable, the printer does not appear in the Print Center or Printer Setup Utility after the driver is selected.CauseSolutionHa

A Supplies and accessoriesThis section provides information about ordering parts, supplies, and accessories. Use only parts andaccessories that are sp

Order parts, accessories, and suppliesSeveral methods are available for ordering parts, supplies, and accessories:●Order directly from HP●Order throug

Part numbersType of item Item Description or use Order numberPaper handling 3,000-sheet stacker One 3,000-sheet stackingdevice. The device also offers

Type of item Item Description or use Order numberCable and interfaceaccessoriesEnhanced EIO Cards HP Jetdirect ConnectivityCard for USB, serial, andL

B Service and supportHewlett-Packard limited warranty statementHP PRODUCT DURATION OF LIMITED WARRANTYHP LaserJet M9040 MFP and HP LaserJet M9050 MFP

(INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OROTHERWISE. Some countries/regions, states or provinces do not all

Print cartridge limited warranty statementThis HP product is warranted to be free from defects in materials and workmanship.This warranty does not app

Use the control panelThe control panel has a VGA touchscreen that provides access to all device functions. Use the buttonsand numeric keypad to contro

HP Customer CareOnline ServicesFor 24-hour access to updated HP device-specific software, product information, and supportinformation through an Inter

HP Easy Printer CareTo check the device status and settings and view troubleshooting information and online documentation,use the HP Easy Printer Care

248 Appendix B Service and support ENWW

C Specifications●Physical specifications●Electrical specifications●Acoustic emissions●Operating environmentENWW 249

Physical specificationsTable C-1 DimensionsModel Height Depth Width Weight1HP LaserJet M9040 MFP 1219 mm (48 in.) 1085 mm (43 in.) 1334 mm (53 in.) 1

Electrical specificationsWARNING! Power requirements are based on the country/region where the device is sold. Do notconvert operating voltages. This

Acoustic emissionsTable C-5 Sound power level1, 2Sound power level Declared per ISO 9296Printing3LWAd= 7.4 Bels (A) [74 dB(A)]Ready Essentially Inaud

D Regulatory informationENWW 253

FCC regulationsThis equipment has been tested and found to comply with the limits for a Class A digital device, pursuantto Part 15 of the FCC rules. T

Environmental product stewardship programProtecting the environmentHewlett-Packard Company is committed to providing quality products in an environmen

Home screenThe home screen provides access to the device features, and it indicates the current status of the device.NOTE: Depending on how the system

HP LaserJet print suppliesIt’s easy to return and recycle your empty HP LaserJet print cartridges—free of charge—with HP PlanetPartners. Multilingual

Non-US returnsTo participate in HP Planet Partners return and recycling program, just follow the simple directions inthe recycling guide (found inside

Material restrictionsThis HP product contains mercury in the fluorescent lamp of the scanner and/or control panel liquidcrystal display that may requi

Material Safety Data Sheet (MSDS)Material Safety Data Sheets (MSDS) for supplies containing chemical substances (for example, toner)can be obtained by

Country/region specific statementsDeclaration of Conformity Declaration of Conformityaccording to ISO/IEC 17050-1 and EN 17050-1Manufacturer's Na

under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standardaccording to the Radiation Control for Health and Safety A

HP LaserJet M9040, M9050, laserkirjoitin on käyttäjän kannalta turvallinen luokan 1 laserlaite.Normaalissa käytössä kirjoittimen suojakotelointi estää

IndexSymbols/Numerics3000-sheet stackercapacity 5features 8ordering 2413000-sheet stapler/stackerbins 94capacity 5jams, clearing 199ordering 241select

capacitybins 4cards, EIOordering 242cartridgesmanagement menu 25ordering through embeddedWeb server 154recycling 256warranty 245cartridges, printMacin

LDAP support 134loading documents 137recipient lists 139sending documents 137Setup menu 37SMTP support 134troubleshooting 191validating gatewayaddress

Buttons on the touchscreenThe status line on the touchscreen provides information about the status of the device. Various buttonscan appear in this ar

firmwareupdates 6Firmware Update, Macintosh 63first pagespeed, specifications 3use different paper 66flash memoryupgrading 182foldersdefault settings

jobsMacintosh settings 63Kkeys, control panellocating 12sounds, settings 38touchscreen 14Korean EMI statement 261LLAN connector 5LAN fax 148landscape

networksAppleTalk settings 29configuring 74configuring gatewayaddresses 134default gateway 75diagnostics 29disabling DLC/LLC 77disabling protocols 76D

print server 5priority, settings 52, 64private jobsWindows 102problem-solvingblurred print 226copy quality 229copy size 232copying 229, 232curled pa

separator pageWindows 101serviceHP-Authorized Dealers 246Service menu, control panel 46Services tabMacintosh 69settingsDefault Job Options menu 17driv

temperaturerequirements 180temperature specifications 252testsnetworks 29text, problem-solvingblurred 226blurry 229dropouts 219misformed characters 22

272 Index ENWW

Use the Administration menuUse the administration menu to set up default device behavior and other global settings, such as thelanguage and the format

HP LaserJet M9040/M9050 MFPUser Guide

Information menuAdministration > InformationUse this menu to print information pages and reports that are stored internally on the device.Table 2-1

Default Job Options menuAdministration > Default Job OptionsUse this menu to define the default job options for each function. If the user does not

Default Copy OptionsAdministration > Default Job Options > Default Copy OptionsNOTE: Values shown with “(default)” are the factory-default value

Default Fax OptionsAdministration > Default Job Options > Default Fax OptionsNOTE: This menu is only available if the HP LaserJet Analog Fax Acc

Default E-mail OptionsAdministration > Default Job Options > Default E-mail OptionsUse this menu to set default options for e-mails that are sen

Default Send to Folder OptionsAdministration > Default Job Options > Default Send to Folder OptionsUse this menu to set default options for scan

Default Print OptionsAdministration > Default Job Options > Default Print OptionsUse this menu to set default options for jobs that are sent fro

Time/Scheduling menuAdministration > Time/SchedulingUse this menu to set options for setting the time and for setting the device to enter and exit

Menu item Sub-menu item Sub-menu item Values DescriptionFridaySaturdaySundaySleep Time MondayTuesdayWednesdayThursdayFridaySaturdaySunday Off (defaul

Management menuAdministration > ManagementUse this menu to set up global device-management options.NOTE: Values shown with "(default)" ar

Copyright information© 2008 Copyright Hewlett-PackardDevelopment Company, L.P.Reproduction, adaptation or translationwithout prior written permission

Initial Setup menuAdministration > Initial SetupThe Initial Setup menu contains the sub-menus shown:●Networking and I/O menu●Fax Setup menu●E-mail

Menu item Sub-menu item Sub-menu item Values and DescriptionManual: Use the Manual Settings menu to configureTCP/IPv4 parameters. DHCP Release This

Menu item Sub-menu item Sub-menu item Values and Description Address Use this item to manually configure an IPv6 address.Manual Settings: Use the M

Menu item Sub-menu item Sub-menu item Values and DescriptionA Talk Enable Off : Disable the AppleTalk protocol.On (default): Enable the AppleTalk pr

Menu item Sub-menu item Sub-menu item Values and DescriptionSelect Yes to choose this test, or No to not choose it. HTTP Test This test checks oper

Menu item Sub-menu item Sub-menu item Values and Description Ping Test This test is used to check network communications.This test sends link-level

Menu item Sub-menu item Sub-menu item Values and Description Ping Results Use this item to view the ping test status and resultsusing the control p

Menu item Sub-menu item Sub-menu item Values and Description1000TX Full: 1000 Mbps, full-duplex operation.Print Protocols Use this item to print a

Fax SetupAdministration > Initial Setup > Fax SetupNOTE: This menu is only available if the HP LaserJet Analog Fax Accessory 300 is installed.Ta

Menu item Sub-menu item Sub-menu item Values DescriptionFax Send Settings Fax Dial Volume OffLow (default)HighUse this feature to set the volume of

Table of contents1 Product BasicsProduct introduction ...

Menu item Sub-menu item Sub-menu item Values Description Redial Interval The range is between1 and 5 minutes. Thefactory default is 5minutes.Use th

E-mail SetupAdministration > Initial Setup > E-mail SetupUse this menu to enable the e-mail feature and to configure basic e-mail settings.NOTE:

Device Behavior menuAdministration > Device BehaviorNOTE: Values shown with "(default)" are the factory-default values. Some menu items h

Menu item Sub-menu item Sub-menu item Values Description[output device menu]NOTE: This menuvaries depending onthe output deviceinstalled. Use thi

Menu item Sub-menu item Sub-menu item Values DescriptionGeneral PrintingBehaviorOverride A4/Letter NoYes (default)Use this feature to print on lette

Menu item Sub-menu item Sub-menu item Values Description PCL Form Length Type a valuebetween 5 and 128lines. The factorydefault is 60 lines.PCL is a

Print Quality menuAdministration > Print QualityNOTE: Values shown with "(default)" are the factory-default values. Some menu items have

Menu item Sub-menu item Values DescriptionCalibration/Cleaning Create Cleaning Page Create (button) Generate a page for cleaning excess toner off thep

Troubleshooting menuAdministration > TroubleshootingNOTE: Many of the menu items under the Troubleshooting menu are for advanced troubleshootingpur

Menu item Sub-menu item Sub-menu item Values DescriptionPaper Path Test Print Test Page Print Generate a test page for testing the paper-handling fe

Print Quality menu ... 42Troubleshooting men

Resets menuAdministration > ResetsTable 2-17 Resets menuMenu item Values DescriptionClear Local Address Book Clear (button) Use this feature to cl

3 Software for Windows●Supported operating systems for Windows●Supported printer drivers for Windows●HP Universal Print Driver (UPD)●Select the correc

Supported operating systems for WindowsThe product supports the following Windows operating systems:●Windows XP (32-bit and 64-bit)●Windows Server 200

Supported printer drivers for Windows●PCL 6●PCL 5 – Product Specific Driver based on the HP Universal Print Driver.●PS – Product Specific Driver based

HP Universal Print Driver (UPD)The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access tovirtually any HP Las

Select the correct printer driver for WindowsPrinter drivers provide access to the product features and allow the computer to communicate with theprod

Priority for print settingsChanges to print settings are prioritized depending on where the changes are made:NOTE: The names of commands and dialog bo

Change printer-driver settings for WindowsChange the settings for all print jobsuntil the software program is closedChange the default settings for al

Install the Windows softwareInstall Windows software for direct connectionsWhen installing the product software in a direct-connect environment, alway

4. Insert the product CD-ROM into the CD-ROM drive.If the welcome screen does not open, start it by using the following procedure:a. On the Start menu

5 ConnectivityUSB connection ...

Supported utilitiesThis MFP is equipped with several utilities that make it easy to monitor and manage the MFP on anetwork.HP Web JetadminHP Web Jetad

Supported operating systems●Microsoft® Windows 2000●Microsoft Windows XP, Service Pack 2 (Home andProfessional editions)●Microsoft Windows Server 2003

Software for other operating systemsOS SoftwareUNIX For HP-UX and Solaris networks, go to www.hp.com/support/net_printing to download theHP Jetdirect

4 Use the product with Macintosh●Software for Macintosh●Use features in the Macintosh printer driverENWW 59

Software for MacintoshSupported operating systems for MacintoshThe device supports the following Macintosh operating systems:●Mac OS X V10.2.8, V10.3,

Mac OS X V10.3 and later1. Make sure the product is turned on.2. Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-cli

IP Printinga. Enter the IP address for the product.b. Select the printer model if one is not already selected.8. Click Add. The Installable Options di

You can use the HP Printer Utility when the product uses a universal serial bus (USB) cable or isconnected to a TCP/IP-based network.Open the HP Print

Item DescriptionIP Settings Changes the device network settings and provides access to the embedded Web server.Bonjour Settings Provides the ability t

Change the settings for all print jobsuntil the software program is closedChange the default settings for allprint jobsChange the product configuratio

Configure the device to stop or continue when the staple cartridge is empty ... 105Load staples ...

Use features in the Macintosh printer driverCreate and use printing presets in MacintoshUse printing presets to save the current printer driver settin

Use watermarksA watermark is a notice, such as “Confidential,” that is printed in the background of each page of adocument.1. On the File menu, click

Print on both sides of the page (duplex printing)Use automatic duplex printing1. Insert enough paper into one of the trays to accommodate the print jo

Store jobsYou can store jobs on the product so you can print them at any time. You can share stored jobs withother users, or you can make them private

70 Chapter 4 Use the product with Macintosh ENWW

5 Connectivity●USB connection●Auxiliary connection●Network configurationENWW 71

USB connectionThis MFP supports a Type B Hi-speed USB 2.0 connection for printing.Figure 5-1 USB connection72 Chapter 5 Connectivity ENWW

Auxiliary connectionThis MFP supports an auxiliary connection for paper handling output devices. The port is located on theback of the MFP.Figure 5-2

Network configurationYou might need to configure certain network parameters on the device. You can configure theseparameters in the following location

6. Touch IPV4 Settings.7. Touch Config Method.8. Touch Manual.9. Touch Save.10. Touch Manual Settings.11. Touch IP Address.12. Touch the IP Address te

Perform basic e-mail functions ... 137Load docum

5. Touch TCP/IP.6. Touch IPV4 Settings.7. Touch Config Method.8. Touch Manual.9. Touch Save.10. Touch Manual Settings.11. Touch Default Gateway.12. To

Disable AppleTalk1. Scroll to and touch Administration.2. Scroll to and touch Initial Setup.3. Touch Networking and I/O.4. Touch Embedded Jetdirect.5.

78 Chapter 5 Connectivity ENWW

6 Paper and print media●Understand paper and print media use●Supported paper and print media sizes●Custom paper sizes●Special paper or print media gui

Understand paper and print media useThis product supports a variety of paper and other print media in accordance with the guidelines in thisuser guide

Supported paper and print media sizesThis product supports a number of paper sizes, and it adapts to various media.NOTE: To obtain best print results,

Size Dimensions Tray 1, mailbox,stackerTrays 2, 3, 4 StaplerDouble PostCard148 x 200 mm (5.83 x 7.87 in.) Postcard (US) 88.9 x 139.7 mm (3.5 x 5.5

Custom paper sizesThis product supports a variety of custom paper sizes. Supported custom sizes are sizes that are withinthe minimum- and maximum-size

Special paper or print media guidelinesThis product supports printing on special media. Use the following guidelines to obtain satisfactoryresults. Wh

Load paper and print mediaThis section contains information about loading standard- and custom-size media into the four inputtrays.CAUTION: To avoid a